Heitman Careers

This Opportunity 

Our Corporate Finance department is looking to hire an Accounts Payable Specialist to the team! This role is responsible for all aspects of the global invoice life-cycle via the Concur Invoice and D365 Finance and Operations system. The successful candidate will be detail-oriented, deadline driven, process focused, independent, and has the ability to manage multiple tasks simultaneously. Strong technology and process management experience is preferred, but open to candidates with the eagerness to learn. Our team works on a flexible, hybrid schedule with 1-2 days a week in Heitman’s Chicago office.

Responsibilities include, but are not limited to:

• Oversee all aspects of the invoice life-cycle: 
  • Review invoices for accuracy in account coding, approvals, payments, follow-up, accounting, past due research, supporting documentation, etc.
  • Work with outside vendors and internal team members
  • Understand and facilitate the invoice workflow process
  • Run weekly global invoice processing for global entities
  • Run and maintain weekly Concur reports utilizing Concur Intelligence reporting
  • Import Concur data into D365, troubleshoot issues, perform reconciliations between systems
  • Properly account for expenses, process payments using D365, prepare funding requests for Cash Management team
• Maintain various Concur invoice queues by independently researching invoices, inputting detailed info, assigning account coding and properly routing invoices to approvals
• Follow-up on outstanding invoices with the proper internal or external partners
• Provide support and on-going training to internal Concur users
• Maintain electronic filing system for vendor payments and invoice record-keeping
• Maintain vendor data (i.e. bank accounts, addresses, etc.)
• Prepare weekly domestic and international wire transfers from multiple legal entities and currencies
• Prepare and process off-cycle payment runs as-needed
• Research and resolve payment issues and coordinate with Cash Management to stop payments, void, reissue payment, and perform necessary accounting entries in D365
• Manage Department Corporate Card process – validate transactions, communicate with responsible departments, ensure on-time payment
• Own annual 1099 process; utilize D365 to process; gather IRS Form W-9 from vendors and perform IRS TIN-Matching to confirm correct information given
• Record month-end Concur invoice accruals
• Assist with month-end closing activities related to accounts payable, including reconciliations and accruals of various accounts
• Assist with annual audits; gather accounts payable-related support
• Assist with ad-hoc projects and additional tasks at different times of the month as needed
• Assist with maintaining various system components as they relate to accounts payable functionality
• Basic troubleshooting of accounts payable processes and technology issues as it relates to data movement from Concur to D365 to payment

Qualifications:

• 2-5 years Accounts Payable experience, domestic and international experience preferred
• Ability to prioritize tasks, accountable, deadline driven with timely follow-up and follow-through
• Must be extremely organized, independent, detail-oriented with a high degree of diligence and accuracy
• Strong communication and writing skills
• Experience in using technology/systems
• Proficient in MS Office (intermediate Excel skills) and capable of working in various systems
• Experience with Concur Invoice and D365 preferred

Research shows that women and people from underrepresented groups often do not apply for jobs if they don’t meet 100% of the listed qualifications. We are looking for great candidates who have a unique combination of experiences, traits, and talents. We couldn’t describe you in a list of bullet points, so consider this posting a conversation starter. If you check some, but not all, of our boxes, we still want to talk! Please apply for this role if much of this job description describes you.

The Firm

Founded in 1966, Heitman is a global real estate investment management firm. Our mission is to lead the evolution of real estate through investments that fulfill the needs of people and communities in a world of constant change. To learn more about our organization and culture, click here.

Our promise to employees: 
Reflecting the spirit of our global firm, we welcome team members of all faiths, cultures, genders, sexual orientations, races, and ethnic identities. We know that each member of our team enriches our community and business with their work/life experiences, perspectives, and ideas. However you arrive at Heitman, we pledge to honor your uniqueness, include you in our culture, and do our best to help you thrive. While we learn and grow together, we will stand by our “people first” promise. Every time.

What’s Next?

• Interested? Apply at www.heitman.com/careers to submit your application
• Right Company, Wrong Role? Check out our other opportunities or refer a friend!

Additional Information

Roles Requiring Travel: All roles involving a travel component at Heitman require that candidates hold a valid, non-expired driver’s license.

Equal Employment Opportunity: Heitman is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, sex, age, national origin or ancestry, physical, medical or mental disability or condition (including, without limitation, HIV and AIDS), developmental disability, handicap, denial of family and medical care leave, denial of pregnancy leave, domestic partner status, status as a victim of sexual or domestic violence (or familial relationship to such victim), veteran status, marital status, sexual orientation, arrest records, citizenship status, criminal history that has been expunged, unfavorable discharge from the military, or any other basis protected by federal, state or local laws.