Program Manager-Asia

Job ID 112

Program / Project Management Little Rock, Arkansas


Description

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Function
The Program Manager will oversee all programmatic aspects of designated country offices of the area programs, manage and support the field offices and act as a liaison between relevant Heifer International departments and the field. The Manager will work in direct consultation with the Senior Director of Programs Asia and the Sr. Vice President of Programs. The Manager will work closely with Country Program programmatic staff and interact with counterparts in Asia Area Programs and other Area programs in the Programs Division to promote learning and increase efficiencies.

Essential Character Traits
Highly motivated, good relationship builder, energetic and positive, and team builder, strives for shared vision, impact-driven, innovative, well-organized, strong business acumen, pro-active stance, respect for procedures and norms, curious, analytical, socially sensitive, values-oriented, conviction towards holistic sustainable development.

RESPONSIBILITIES & DELIVERABLES
A. Program Management (30%)

  • Provide leadership to ensure effectiveness, efficiency, timeliness and consistency for programmatic excellence
  • Coordinate the development and approval of annual budgets
  • Ensure, as HQ representative, that Heifer’s global and area level approaches and priorities are integrated into the concept notes and proposals
  • Guide and support country program chiefs in-country to ensure the effective implementation of project management phases
  • Ensure that comprehensive program reviews of country programs occur on a regular basis, and follow up on issues arising from these reviews
  • Facilitate mid-term and end of project evaluations by developing Terms of Reference and participating in the selection of consultants
  • Serve as a member of Asia Area Councils
  • Conduct monthly project and operations reviews to monitor project achievement towards goals and spending versus budget
  • Monthly Jones Report explanations and plans are refined and submitted before the deadline
  • Reforecasts are completed based on accomplished and planned activities and budget
  • 100% compliance and zero tolerance environment is embraced by country programs as shown by annual IRAP, audit and monitoring visits
  • High-quality project proposals are submitted prior to deadlines
  • Projects are developed that align values-based holistic development with the market systems development approach
  • All country program staff have received Cornerstones training as part of their on-boarding plan and completed within the first six months of hire
  • Projects are evaluated as per the project plan
  • Projects are closed as planned with complete supporting documentation with the closing process
  • Projects are entered into HQ systems so as to avoid delays in activation
  • Project Progress Reports are submitted through the Project Management system according to deadlines
  • Attend monthly and face-to-face Council meetings to represent HQ and country programs
B. Grow and Diversify Revenue and Support Base (25%)
  • Ensure country programs mobilize and report CaLF as planned
  • In coordination with country programs, nurture existing funding and implementation partnerships while cultivating new ones
  • Provide leadership in ensuring compliance with Heifer and donor program and project guidelines and standards, including transparency, policy compliance, accountability at all levels, communication with HQ, donors and external constituencies
  • Liaise with other departments at Headquarters on behalf of the country programs and the  Asia Area Programs
  • The caLF is reported and monitored regularly
  • Project and donor pipelines are updated regularly
  • Existing partnerships are managed well, and new ones are cultivated
  • Ensure proposals and concept notes are entered into HQ tracking systems
  • Coordination and collaboration with other HQ departments maintained and strengthened
  • The project tracking system is updated regularly
  • Service provider contracts are submitted timely for legal review
C. Economic Analysis (25%)
  • In coordination with country program leadership, provide analytical support for the identification of viable pro-poor wealth creating value chains
  • Provide analytical support in evaluating and identifying competitive farmer-owned agri-businesses
  • Guide and support country programs to identify, mobilize and deploy blended capital and appropriate technologies
  • Provide guidance to country programs in developing market-driven project interventions
  • Commodity value chain analyses are conducted including demand/supply projection, stakeholders, market actors, and market systems gaps identification
  • Economic/financial analyses of development projects are conducted including cost analysis (fixed, variable), cash flow, cost/benefit analysis, IRR, ROI, SROI, risk analysis at household and project levels
  • Bankable business plan for agri-enterprises is developed
  • Consumer demands and preferences are identified
D. Communication, Coordination, Innovation, and Learning (15%)
  • Ensure timely communication with country programs, various HQ units, and stakeholders
  • Liaise with other departments at HQ on behalf of country programs Asia area programs
  • Promote cross-country program exchange processes and institutionalize knowledge management processes and practices
  • Lead the process of documentation and sharing best practices
  • Coordination and collaboration with HQ departments strengthened
  • Best practices and learnings are shared and documented across country programs and areas
  • Country programs are represented in appropriate forums
  • Innovative ideas and practices are promoted
E. Other (5%)
  • May perform other job-related duties as requested
Minimum Requirements
  • Master’s degree in agriculture economics, agribusiness, business management or economics, plus seven (7) years of job-related experience
Preferred Requirements
  • Ph.D. in agriculture economics preferred
  • At least three (3) years in a supervisory capacity
Most Critical Proficiencies
  • Knowledge of strategic planning, program and project development and implementation processes (including planning, monitoring, and evaluation)
  • Proficiency in basic statistics sufficient to analyze data
  • Knowledge and work experience in agriculture and community development in a developing country context
  • Excellent knowledge of monitoring and evaluation of programs and projects
  • Excellent organizational and administrative skills including strong attention to detail
  • Knowledge of grant acquisition and management
  • Basic knowledge of financial controls and systems
  • Knowledge of word processing, spreadsheets, database and electronic mail software (Microsoft preferred)
  • Strong English language skills, both oral and written
Essential Job Functions and Physical Demands
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people
  • Ability to produce accurate documents in a well-designed and attractive format with impeccable attention to detail
  • Constant face-to-face, telephone and electronic communication with colleagues and the general public
  • May require constant sitting; working at a computer for extended periods of time
  • Ability and willingness to extensively travel 30% of the time, both domestically and internationally
  • Ability to develop and present training materials
  • Ability to work with sensitive information and to maintain confidentiality