Director of Financial Awards Compliance
Job ID 458
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Accountable to provide leadership and build a financial and administrative compliance culture in Heifer through the development of a cohesive, results-oriented, program to address award compliance globally. Lead upgrading of tools and practices to meet the increasing requirements of a highly competitive donor environment and the improvement in organizational understanding of the terms and conditions of grants and contracts by providing donor compliance training and advice. Accountable to analyze internal financial and administrative business systems to ensure compliance, and the introduction, development and adoption of methods and practices, further strengthening stakeholder confidence in Heifer’s grants and contracts oversight functions. Assess key activities related to the financial and administrative aspects of award compliance, with coverage ranging from country office assessments to project compliance reviews and lead support of pre-and post-award compliance activities.
ESSENTIAL CHARACTER TRAITS:
Strong commitment to personal and team excellence; excellent interpersonal skills; strong drive to work cooperatively and diplomatically with a culturally diverse group of people. The candidate must display improvisation and flexibility in a rapidly changing environment and the ability to work under pressure.
RESPONSIBILITIES & DELIVERABLES
A. Serve as the finance single point of contact and subject matter expert for professional and financial technical support to pre-award readiness assessments and post-award compliance reviews assessments designed to inform management of country office capacities and needs to ensure quality administration of possible awards. Services to include the financial and administrative aspects of award readiness. (60%)
- Continuously monitor and assess the adequacy of country readiness status for financial management and reporting of award funding. Continuously conduct regular award agreements and contract compliance reviews.
- Continuously monitors and advises on donor and government financial and administrative compliance regulations, industry practices, and assesses the impact on Heifer’s standards.
- Internal training materials developed and delivered in collaboration with other units, most effectively targeting specific areas of need in strengthening Heifer staff knowledge, awareness and skills related to financial and administrative management and compliance.
- Ensure availability of shared learning resources and training opportunities in award readiness and the continuous improvement of Heifer’s internal knowledge and skill-base, with particular focus on USG and EC financial and administrative compliance requirements and requirements of other key bilateral and multilateral funders.
- Oversight of the financial compliance aspects of proposal development and country project implementation.
B. Provide professional financial and technical support to the Programs Division in pre-award grant proposal development, review and negotiation. (30%)
- Support Heifer’s project development and resource mobilization teams in pre-award cost proposals by offering advisement to ensure compliance with financial and operational requirements.
- Support holistic project budget development, work plans, and revisions, including integrated cost proposals, and fully-costed budgets.
- Ensure availability of shared learning resources and training opportunities in proposal costing and the continuous improvement of Heifer’s internal knowledge and skill base, with a particular focus on multilateral funding agencies, private sector donors, foundations, and corporations.
- Review and give advisement on financial and administrative compliance aspects of project awards, including the development of relevant clauses to maintain compliance with Heifer and donor regulations. Analyze award agreement and contract commitments in order to advise on terms of sub-awards, subcontracts, independent and independent consultant agreements.
- Assess organizational policies and procedures' compliance with contractual obligations and nonprofit best practice standards, collaborating with and identifying owners/stakeholders of gaps in key finance and administration policies and procedures.
C. May perform other job-related duties as assigned (10%)
- Bachelor’s degree in Business Administration, Finance, Economics, or related field, plus ten (10) years of related experience or Master’s degree in Business Administration, Finance, Economics, or related field, plus eight (8) years of related experience.
- Experience in a large-scale donor-funded international development environment with compliance requirements of the U.S. government and institutional funders for international development, such USAID, EC, IFAD, DFID, mega-foundations and others.
- Project management experience, with project management certification a plus.
- Experience with a matricial reporting environment.
Most Critical Proficiencies:
- Knowledge of the U.S. non-profit and INGO business sector, including compliance requirements of the U.S. government and institutional funders for international development, such as USAID, EU, DFID, mega-foundations and others.
- Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; strong user of Microsoft Office Suite with advanced skill in MS Excel.
- Effective communicator and influencer with the ability to clearly convey complex financial issues in a clear format for non-finance professions, motivating continuous and collaborative improvement.
- Familiarity with generally accepted accounting practices.
- Experience with accounting systems and systems conversions.
Essential Job Functions and Physical Demands:
- Ability to work under pressure, perform multiple tasks and manage consistently competing priorities; comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
- Ability to effectively supervise, delegate and to train individuals and teams using participatory methodologies. Strong facilitation skills preferred.
- Ability to work with sensitive information and to maintain confidentiality.
- Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
- Constant sitting and working at a computer for extended periods of time.
- Constant face-to-face, electronic and telephone communication with colleagues and the general public.
- Willingness and ability to work outside of normal business hours.
- Ability and willingness to travel both domestically and internationally.
- Adequate physical condition necessary to travel to project sites in rural areas.