Start Date – January 01, 2025

End Date – December 31, 2026

BACKGROUND:

Passing Gifts Private Limited (PGPL) is a wholly owned subsidiary of Heifer International USA and it provides services in educating, consulting, training, advising, and providing professional and technical services to individuals, associations, and entities in India and abroad, particularly those who support or are working in the areas of social advancement and sustainable development. This position may also require service agreements, secondment agreements, between entities, etc.

PGPL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

FUNCTION:

The HR Associate (Generalist) position is essential for maintaining efficient HR operations and enhancing the overall employee experience. This role supports key functions such as recruitment, onboarding, compliance, and employee relations, ensuring smooth day-to-day HR activities. By managing accurate records, facilitating training, and assisting with performance management, the HR Associate contributes to a positive work environment and helps drive organizational success. Their support is crucial in ensuring HR processes are executed effectively, compliance is maintained, and employees receive the guidance and resources they need to thrive.

RESPONSIBILITIES AND DELIVERABLES: (including approximate percentage effort)

1. Recruitment & Staffing: (30%)

• Assist in the recruitment process, including posting job advertisements, screening resumes, and coordinating interviews.
• Support hiring managers by scheduling interviews.
• Assist in onboarding new employees, including preparing new hire documentation, planning orientation, and ensuring a smooth transition into the company.

4. Software Management & Record Keeping: (30%)

• Ensuring staff records are up to date in local and global software’s.
• Assist in benefits administration, including enrolment, updating employee records, and responding to benefits inquiries.
• Ensure proper documentation for employee leave (e.g., sick leave, vacation, maternity/paternity).
• Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality.
• Support in audits and compliance checks to ensure HR practices meet legal standards.
• Create new staff personal files and update the existing staff personal files both in hard and soft.
• Assist in preparing HR reports on key metrics such as headcount, turnover, and employee engagement.
• Help track employee attendance, leave balances, and other HR-related data.

3. Employee Relations & Engagement: (20%)

• Serve as the first point of contact for employees regarding HR-related inquiries, policies, and procedures.
• Support employee engagement initiatives and help organize team-building activities, recognition programs, and employee events.
• Assist with resolving employee issues and conflicts, escalating matters to the HR Manager when necessary.

4. Training & Development: (15%)

• Coordinate training sessions and workshops for employees, ensuring all training logistics are handled effectively.
• Maintain records of employee training and development activities.
• Assist in identifying skill gaps and development needs through feedback and assessments.

May perform other job-related duties as assigned (5%)

QUALIFICATIONS AND SKILLS:

• Bachelor’s degree in human resources, Business Administration, or related field.
• More than 2 years of experience in HR roles, with exposure to various HR functions.
• Knowledge of the NGO business sector; Knowledge of institutional funders for international development, a plus.
• Basic understanding of HR best practices, employment law, and regulatory requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and experience with HRIS or payroll systems is a plus.
• Practical knowledge of the local country generally accepted accounting principles and fiscal statutes.
• Experience with accounting systems
   

ESSENTIAL COMPETENCIES:

• Ability to work under pressure, perform multiple tasks and manage consistently competing priorities; comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
• Ability to effectively train individuals and teams using participatory methodologies.
• Ability to work with delicate personnel situations and to maintain confidentiality.
• Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
• Constant sitting and working at a computer for extended periods of time.
• Constant face-to-face, electronic and telephone communication with colleagues and the general public.
• Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail
• Willingness and ability to work outside of normal business hours.
• Ability and willingness to travel both domestically and internationally.
• Adequate physical condition necessary to travel to project sites in rural areas.