Description

Job Title:                                         MELS-Coordinator

Position Number:                          241033

New or Refill:                                 New

Core position:                                Yes  No 

Salary Grade:                                  3 

Division/Dept.:                              Programs/Asia 

Dept #/Subproject WO:                NP0/NP3170HINP00

Reports to:                                     Associate Director-MELS

Supervisor POSNO:                       222243

Supervisor RESNO/Name:            123055/ Kishor Kafle

Supervision:                                   Employees  Yes  No | Volunteers  Yes  No 

Location:                                         Nepal Country Office, Lalitpur Nepal

Relocation Funds:                         Non -Negotiable

Travel Required:                            Minimum 50% Annually

Heifer Project Nepal is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

 FUNCTION: 

This position will provide technical support to strengthen monitoring, evaluation, learning and systems (MELS) of projects initiatives. S/he will be responsible for project management, system strengthening, capacity building of project staff, evidence, learning and adaptation and reporting findings to key stakeholders. This position requires more than 50% field work for capacity building of field staff and ensuring accuracy of reported data/figures by the project team.

 RESPONSIBILITIES AND DELIVERABLES: (including approximate percentage effort)

Monitoring, Reporting and Documentation (40%)

• Provide technical assistance to the MELS and project teams to support the effective implementation of digital output-reporting platforms, including web-based and mobile applications.
• Conduct routine data quality assessments and monitor project performance on a semi-annual basis. Implement quality assurance protocols to ensure the accuracy, reliability, and consistency of collected data.
• Coordinate with technical service providers to update the MELS reporting platform and promptly resolve related technical issues.
• Design survey forms using digital data-collection tools such as SurveyCTO and ODK. Facilitate survey implementation in accordance with established methodologies and support the appropriate analysis of collected data.

 Capacity Building of Project Partners (25%)

• Strengthen the capacity of project partners to effectively implement the project’s monitoring and evaluation (M&E) system.
• Support the development of project Key Performance Indicators (KPIs) and milestones, ensuring they are regularly monitored, reviewed, and updated.
• Coordinate with the field program team to develop project implementation guidelines, tools, templates, and policies.
• Conduct workshops and training sessions to strengthen the knowledge and skills of project partners and field staff in MELS practices. 

 Project Management (20%)

• Facilitate preparing Letters of Agreement (LOAs), Memorandums of Understanding (MoU), amendments, and annual detailed implementation plans of sub-awards in a timely and accurate manner.
• Ensure timely adherence to all Heifer procedures and relevant government compliance requirements.
• Work closely with Project Holders and program teams on project design and budgeting processes, ensuring that MELS components are integrated effectively.
• Serve as the focal person for the Project Management Information System (PMIS), ensuring that databases and reports are accurate, well-organized, and properly maintained. Ensure timely data uploads to the organization’s information systems and provide technical support for data analysis to inform project decision-making.

 Reporting (10%)

• Prepare periodic project reports in a standard format and ensure their quality. This includes progress reports, leveraged resources, reports to LGs and SWCs, in addition to technical reports of assessments and studies.
• Ensure the accuracy, timeliness, completeness, and quality of all project data and reports.
• Coordinate with the finance team on reporting and budget planning, ensuring alignment between financial and MELS reporting.
• Track physical and financial project progress against the annual plan.
• Provide technical support in preparation of PA, coordinate with SWC for evaluation studies and ensure the timely submission of quality reports.

 Perform other job-related duties as assigned (5%)

 QUALIFICATIONS AND SKILLS: 

• Bachelor’s degree in Development Studies, Business Administration, Economics or any other social science related field, plus a minimum of four (4) years of relevant experience in a similar position
• Master’s degree in a relevant area is preferred
• Knowledge and understanding of project monitoring and evaluation and its process
• Understanding of current M&E trends and especially M&E systems in development organisations
• Good analytical skills and ability to verify information
• Experiences in Project Management Standards such as (PMP, PMD Pro. etc.)
• Effective operation of digital data management tools
• Skilled in data collection and management
• Possess sound analytical and research skills
• Good command over report writing in English
• Time management and ability to prioritise multiple tasks
• Excellent computer knowledge and skills on MS Excel, PowerBI
• Intermediate level knowledge and skills on SPSS, STATA or any data management and analysis software

 ESSENTIAL COMPETENCIES: 

• Motivated to work responsibly with little supervision
• Ability to meet and deal with others in a courteous and tactful manner
• Demonstrate a high degree of honesty and integrity
• Ability and willingness to work a flexible schedule
• Excellent interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people
• Willingness and ability to travel extensively, both locally and internationally
• Ability to foster and maintain a spirit of unity, teamwork and cooperation
• Sensitivity in working with multiple cultures and beliefs and to gender equity
• Ability to work with sensitive information and maintain confidentiality