Admin Assistant/Receptionist
Description
Admin Assistant/ Receptionist
Harmonic is the worldwide leader in virtualized broadband and video delivery solutions, enabling media companies and service providers to deliver premium broadband, video streaming, and broadcast services to consumers globally. At the forefront of innovation, Harmonic simplifies streaming through advanced cloud and software-as-a-service offerings, as well as accelerates the deployment of next-generation gigabit broadband services. To learn more, go to “About Harmonic”.
Role Description
We are currently seeking a self-motivated Admin Assistant / Receptionist to join the team at our San Jose office. In this position, you will play a vital role in providing essential administrative support to the site while creating a professional and welcoming environment.
Location
On-site – This position will be based in San Jose, CA.
What you will be doing
- Set up and maintains office organization and assist with a full range of administrative duties, including document preparation, filing, ordering office supplies, catering & other purchasing requests. Track and maintain current information on open purchases & processes.
- Provide front desk reception tasks including greeting, and directing visitors and vendors, monitoring the visitor log, and issuing visitor & employee badges. Provide phone support in answering and routing incoming calls as needed.
- Schedule and coordinate details for appointments, meetings, for assigned teams. Maintain organization of assigned conference rooms and ensure supplies are available as needed.
- Organize catering for internal team meetings and company events.
- Conduct regular inspections of shared areas (reception, conference rooms, pantry, etc.) to ensure tidiness and functionality.
- Accurately prepare & distribute correspondence & reports as required.
- Provide mail support by receiving, sorting, and distributing incoming mail and packages. Prepare outgoing mail and packages including pick-up and tracking as needed. Arrange for couriers when needed working with shipping & receiving.
- Keep professional and technical knowledge current by establishing connections and communicating with co-workers & vendors.
- Utilize continuous improvement methodologies to ensure the most efficient operations, processes, and activities in support of the role.
What you will need to succeed
- High School diploma or equivalent. Associate degree preferred.
- Minimum 4+ years of administrative support experience, preferably in the Electronics, communication or computer business.
- Proficiency or certification with Microsoft Office software applications.
- Experience working closely with confidential and proprietary information.
- Strong professional team player, with effective collaboration, organizational and relationship-building skills.
- Demonstrated track record of integrity and dependability.
- Ability to meet deadlines in a fast-paced environment with multiple and sometimes changing priorities, independently and effectively.
- Effective written & verbal communication skills
- Effective telephone & online communication skills.
- Proven problem solving & time management skills.
- Customer centric thinking & action.
Pay & Benefits
For this role, the estimated base salary range is between $55,000 - $60,000. The actual base salary will vary based on various factors, including market, location, and individual qualifications objectively assessed during the interview process.
Diversity, Equality, and Inclusion at Harmonic
At Harmonic, we believe that building and nurturing a global team with diverse backgrounds and voices is critical to our success. Together, we achieve excellence through creativity and innovation, build relationships based on integrity and mutual respect, and deliver the highest quality in every aspect of our business for the benefit of our employees, business partners and shareholders.
Additional Equal Opportunity statement:
Harmonic is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of gender, race, color, national origin, ancestry, citizenship, religion, age, physical or mental disability, medical condition, genetic information, pregnancy, sexual orientation, gender identity or gender expression, veteran status, or marital status, or any other characteristic protected by federal, state or local law. In addition, we will provide reasonable accommodations for qualified individuals with disabilities. Additionally, we will make reasonable accommodation to assist a person with a disability in the application process. If you need an accommodation in order to apply for a position, please contact hrhelp.nam@harmonicinc.com
For more information, please see links below:
#LI-Onsite
#LI-KS1