Environmental Services Admin Assist/Project Coordinator
Hamilton Health Care System, Inc.
Job Description and Performance Standards
Title: Environmental Services Administrative Assistance/Project Coordinator - 558505235
Department: Environmental Services
Reports To: Director, Environmental Services
Shift: 8:00 AM-4:30 PM / Monday-Friday
Performs a wide range of clerical and secretarial duties including typing, filing, maintaining personnel files, receptionist, billing, invoice processing for both the laundry and environmental services, ordering parts and scheduling maintenance repairs on the laundry and EVS equipment. Maintains manifest for Hazardous Waste and Chemicals, schedules pickup of hazardous chemical and bio waste. Maintains the Online SDS program to ensure compliance. Scheduling of and recording minutes of departmental and management meetings, Responsibilities also include entering and updating computer data such as departmental call chain and employee information; Maintains and Edits Kronos Time and Attendance for the department. Manages and Maintains the Outlook Calendar for the Environmental Services Department and other duties as assigned. Views and Maintains Med host; Coordinates with Vendors and manages vendor account Information; Receives and delegates incoming phone requests; Maintains ES logs such as the Utility Log, Keys and Ipods Log and Ecolab Log; Prepares reports for EOC meetings (i.e. waste management reports, eye wash compliance reports, departmental safety reports). Prepares reports for patient throughput; Maintains budget for the departmental supplies; Orders, receives, stores and maintains supplies and equipment in a safe and efficient manner.
Education: High school graduate or equivalent, one-year secretarial training in an accredited secretarial, business or college program.
Experience: One-year secretarial experience required.
Skills: Extensive typing and advanced computer skills (Word, excel, power point,). Requires good oral and written communication skills, ability to work efficiently with a minimum amount of supervision, ability to get along with large numbers of various types of people, and high tolerance for the stress associated with task interruption.
PHYSICAL, MENTAL, ENVIRONMENTAL AND WORKING CONDITIONS
The continuing challenges of the incumbent’s position are maintaining an adequate inventory level of supplies and provide a timely distribution to the department employees working in diverse areas. Works in the supply area and typical office setting subject to hazards associated with the same. Must be able to work a flexible schedule including some weekend and overtime hours. Interaction with people from all levels within the hospital and the business community.
The incumbent must be in good physical condition for the purpose of: Storing and placement of some heavy equipment and supplies. Includes a moderate amount of sitting with some walking, lifting, pulling, pushing and stooping. Requires a moderate amount of working at a computer and high tolerance for stress associated with task interruption. High tolerance for change. Ability to handle many tasks at once.