Residency Program Coordinator/GME Assistant

ProfessionalMedical Residency Program Dalton, Georgia


Hamilton Health Care System, Inc.

Job Description and Performance Standards


Title: Residency - Program Coordinator / GME Assistant    554605805

Department:  Medical Education

Reports To:  Respective Program Director, GME Coordinator

Shift: 8:00am-5:00pm / Monday-Friday

Status: Full-Time



The program coordinator is responsible for the day-today administration of the residency program as well as facility graduate medical education requirements and reports directly to the program director and GME Coordinator. The program administrator functions as a liaison between the program director and the hospital administrators as well as other departments, divisions, residents, and students.  In addition, the program coordinator is responsible for assessing the adequacy of curriculum delivery formats. This should include format of slides and delivery but does not include the clinical content. The program coordinator should have a broad knowledge of the residency program annual calendar, general and subspecialty program requirements and recruitment. Responsibilities span beyond just administration to include duties such as evaluation and credentialing, recruitment, accreditation and financial oversight. May handle a wide variety of situations and conflicts involving regulatory and professional issues, faculty/rotation supervisor issues and issues involving legal and risk management. Assists with the coordination of the medical students’ curriculum, annual cycle and continuing medical education. Will also assists international medical graduates with their VISAs as needed. Also works as part of the team to accomplish goals of the department. Responsible for maintenance of agendas and minutes for Medical Education Committees including Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC).


Education:  Master’s degree preferred, Bachelor’s degree required in business or other related field. Supervisory and clerical experience also preferred 

Licensure:  N/A

Experience:  Prior experience in employee relations or equivalent experience in administration.

Skills: With the increasing scope and complexity of program requirements and documentation, the program coordinator must have superior organizational skills.  The ability to prioritize work independently and meet important deadlines is critical.


The program coordinator should demonstrate superior skills/competence in:

  • Written and verbal communication
  • Problem-solving and decision-making
  • Administration and organization
  • Supervision and delegation
  • Prioritization
  • Goal-setting and long-range planning
  • Collegiality
  • Timeliness
  • Information technology.
  • Curriculum Delivery


Typical office environment subject to frequent interruptions and heavy work volume with certain deadline requirements.  Moderate amounts of physical activity including stooping, lifting and walking.  High tolerance for stress and ability to deal with numerous task requests simultaneously.