Administrative Coordinator, Workman Running Press Group
Summary:
Workman Publishing is seeking a highly-organized and creative self-starter to assist the President and Publisher of the Workman Running Press Group and the SVP/Publisher of the Workman, Artisan, Black Dog & Leventhal and Workman Calendars imprints. In this role, you will serve as the key hub of communications across the editorial, design, marketing, publicity, sales and corporate management teams for Workman Publishing.
Workman Profile:
Workman Publishing, founded by Peter Workman in 1968, was acquired by Hachette Book Group in 2021. We are dedicated to maintaining an inclusive and collaborative environment in which our publishing team can learn, grow and thrive. Workman Publishing (WP) is a leading publisher of award-winning lifestyle and nonfiction books, children’s books, cookbooks, parenting/pregnancy guides, and books on gardening, country living, and humor, as well as gift books, fiction, and the most innovative calendar line in the business. We publish backlist classics like What to Expect When You’re Expecting, the Brain Quest card deck and workbook series, Paint by Sticker, and many more visually rich books for readers of all ages. WP includes Workman, Workman Kids, Workman Calendars, Artisan, Black Dog & Leventhal, Storey Publishing, and Timber Press. Workman Publishing is part of The Workman Running Press Group (WRPG) division.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage all administrative needs for the President of WRPG and the SVP of Workman, Artisan, Black Dog & Leventhal and Workman Calendars. This includes managing their Outlook calendars, filing Concur expense reports, trafficking material for Publisher’s approval, ordering office supplies, mailing books, coding invoices, and the like.
- Schedule meetings, coordinate meeting and travel arrangements as well as business meals and department events.
- Draft correspondence on Publisher’s behalf and take meeting minutes when needed.
- Manage the department library and other curated shelves and meeting rooms; order books to keep them up to date.
- Prepare PowerPoint presentations and other materials for meetings as needed.
- Work alongside the President/Publisher and SVP/Publisher in implementing initiatives.
- Run select reports as needed.
Skills, Knowledge and Abilities:
- Previous administrative experience supporting a senior executive preferred
- Demonstrated interest in book publishing preferred
- Excellent inter-personal, oral and written communication skills
- Time management, multi-tasking and organization skills essential
- Detail oriented and able to manage multiple priorities simultaneously
- Understand the need to maintain highly confidential information
- Proficient in Word, Excel and PowerPoint, Concur, Microsoft Teams, Jabber, as well as capability and interest in learning new applications
- Research, editorial, and/or design skills a plus
- Ability to interact effectively and pro-actively with a diverse constituency, including department staff, senior management, support staff, authors, agents, and media
- Ability to adapt to changing needs in a fast-paced environment and evolving industry
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation range for this position is $62,000 to $68,000. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.