Production Assistant, Backlist

Production Boulder, Colorado

Hachette Book Group is seeking a Production Assistant to coordinate manufacturing responsibilities for backlist titles across all HBG imprints. These primary responsibilities include costing, scheduling, and ordering titles. This role will be based in our Boulder office on a hybrid schedule and will require collaborating with teams based in our New York, Boston, Philadelphia, Portland, and Nashville offices. 

The ideal candidate will be motivated to ensure all assigned titles are manufactured to the highest degree of quality and delivered on time in order to make expected warehouse dates. Candidates need to be capable of working in a deadline-driven and team-oriented environment. Candidates must be able to work well with all vendors, editors, designers, production coordinators, inventory coordinators, and sales representatives in local and remote offices to execute successfully the responsibilities listed below with supervision.


  • Effectively and efficiently coordinates all phases of project production and manufacturing dealing with editorial, design, sales, inventory, and marketing departments.
  • Monitors production schedules through coordination with outside vendors as well as all relevant in- house departments to ensure on-time delivery.
  • Organizes and ensures reprint corrections are executed to ensure quality and accuracy
  • Directs manufacturing of books from domestic and overseas vendors
  • Works with Supervisor to monitor and maintain desired schedules, cost, and quality.
  • Ability to evaluate and recommend best method for manufacturing, for example offset digital printing.
  • Coordinates all estimating and printing requests as designated by Inventory to ensure schedule
  • Attends and participates in regular vendor meetings
  • Analyzes production specifications in order to propose cost-saving opportunities
  • Works under minimal supervision, keeping Supervisor and imprint informed of any service disruption or vendor quality issues. Communicates such issues to the vendor in collaboration with Supervisor.
  • Prepares cost estimates, purchase orders and shipping instructions from HBG’s title management system as required by vendors and Cost Accounting.
  • Processes invoices accurately and timely.
  • Explains cost discrepancies as needed.
  • Maintains accurate specification and scheduling information in company database.
  • Performs other duties as assigned



  • Organized, creative, flexible
  • Thorough, accurate, and articulate verbal and written communication
  • Can collaborate well with a diverse team of internal and external colleagues
  • Can utilize technology where appropriate to improve workflow.
  • Facility with numbers and basic accounting
  • Proficiency in Excel and analyzing and organizing data
  • MacOS and MS Office skills required
  • Strong communication and negotiating
  • Seeks continuous improvement and innovates
  • Maintains grace under pressure in a high-energy, fast-paced


As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $42,750. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.