Procurement Administrator

Operations Durbanville, South Africa

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Description

Position at GVW Group, LLC

Vacancy: Procurement Administrator
What will you do?
 
As a Procurement Administrator you will provide administrative support for supplier invoice short pays, compile RFQ packages, set up supplier meetings, minute action items all while interacting with buyers, accounting team and suppliers.
 
The Procurement Administrator generally has the following responsibilities:
 
  1. Analyzing and reporting short pays to Country Manager / Buyers - clearing short pays with suppliers – where requested
  2. Provides support for RFQ issuing – downloading drawings and compiling volume information 
  3. Other duties/projects as assigned
  4. Keep detailed records
 
Essential Duties and responsibilities
 
  1. Take control of the short-pay (invoice discrepancies) – liaise with responsible buyer to clear  
  2. Support buyers in compiling RFQ packages  
  3. Setting up and minuting meetings
  4. Ad-Hoc tasks delegated by Country Manager
 
What does it take to be a part of our team?

Competencies and characteristics 
 
  1. Detail Oriented – procurement administrator must be able to focus on the details of the conversation or written form to identify and isolate the real issue.
  2. Organizational skills - procurement administrator must be able to handle multiple tasks at once and communicate effectively on the status of these tasks
  3. Proactive approach to work – procurement administrator should take ownership of task and report in a concise formulaic way
  4. Effective Communication Skills - Strong communication skills, listening to the caller, digesting the information, and effectively conveying a solution quickly and efficiently.  
  5. Friendly - Project a warm and friendly image, consistently maintain a positive demeanor.  
  6. Speed - Must be fast and efficient. Must be able to work quickly without sacrificing the quality of their work.  
  7. Solutions oriented - Must be able to find workable solutions for problems they might face.
 
Education and Experience 
 
  1. Working knowledge of MS Office/Outlook, Internet Explorer navigation, especially excel (v-lookups, pivot tables, data sort), PPT – graphs tables and presentation format
  2. Must be able to interpret data, understand numbers in relation to turnover and percentage calculations
  3. Preferred knowledge of any MRP system
  4. Minimum 1 year’s work experience in the field
 
 

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