Legal Support Specialist (Government Law and Policy)

Secretary and Admin Assistant Tallahassee, FL


Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Government Law & Policy Department for a Legal Support Specialist in our Tallahassee office. We offer competitive compensation and an excellent benefits package.


Position Summary:

The Legal Support Specialist will support a team of legal and government affairs professionals dedicated to providing first-class service to clients. This individual will be relied upon for thorough, accurate and timely information regarding legislative and regulatory activities, as well as current events, that impact our practice.  The ideal candidate will be a self-motivated individual with strong interpersonal skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

  • Performs various administrative and clerical tasks including client interaction, extensive document production
  • Processes time entry, opens new matters, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, as needed by the department
  • Manages phone lines for supported attorneys, fielding calls and conveying messages as necessary
  • Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
  • Position also requires the ability to work under pressure to meet strict deadlines
  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned


Skills & Competencies:

  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help others
  • Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
  • Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
  • Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
  • Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high-pressure environment to achieve business goals and objectives

Qualifications & Prior Experience:

  • Bachelor's degree or equivalent experience is preferred
  • Minimum one to two years in a professional administrative position in large or medium size organization
  • Prior experience with Legislative/Government Affairs work is also preferred
  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.