Litigation Docket Specialist

Legal Support Services Sacramento, CA


Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Docketing Department of our Sacramento office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The docketing team provides centralized litigation docketing services utilizing ProLaw for our Sacramento, Silicon Valley, San Francisco, Los Angeles, Orange County, Las Vegas, Phoenix and Denver offices. 

Duties & Responsibilities:

  • Receive and review all electronic litigation mail items (incoming/outgoing) to assess docket status.
  • Enter all litigation deadlines for our Western Regional firm litigations into a centralized docket system using rules-based calendaring (ProLaw).
  • Proactive support to litigation teams to ensure all docketing deadlines are correct and integrated into the litigation’s teams’ Outlook calendars.
  • Create and update case matters in ProLaw assigning litigation teams for automatic distribution of daily and weekly reports and accurate Outlook integration.
  • Research filing deadlines for state and federal courts, as needed.
  • Respond to inquiries from the litigation teams regarding docketed events, deadlines, and rules and provide specialty reports as needed to the teams.
  • Assist with research regarding changes in court rules for assigned jurisdictions.
  • Maintain and strive to improve processes and procedures to ensure accurate entry of calendar/docket dates.
  • Promote the firm’s docketing policies and procedures through all communications with litigation teams.

Skills & Competencies:

  • Substantial experience computing deadlines for state, federal and appellate courts.
  • Strong knowledge of litigation processes, court rules and procedures.
  • Ability to research, analyze and summarize issues in writing and possess excellent attention to detail.
  • Familiarity with various court websites, docket searching and document retrieval databases.
  • Ability to work both independently and collaboratively and to build team relationships.
  • Must be a self-starter and self-driven to meet deadlines and goals without prompting.
  • Excellent communication skills with strong interpersonal skills.
  • Strong organizational skills; ability to multi-task and effectively adapt to changing deadlines.
  • Strong computer skills and demonstrated proficiency in MS Office.

Qualifications & Prior Experience:

  • Bachelors Degree or equivalent experience preferred.
  • Minimum of 7 years of strong California and Federal litigation experience required that includes computing calendaring deadlines.
  • Prior experience with rules-based calendar systems (ProLaw or Compulaw software) preferred.
  • Prior litigation legal secretary experience preferred.
  • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace.