Hospitality Assistant

Office and Administrative Services Chicago, IL


Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Administrative Services Department of our Chicago office. We offer competitive compensation and an excellent benefits package.

Position Summary:

Responsibilities include conference room maintenance and setup including coordination of food service for meetings and other special events, providing back up support to the receptionist, and assisting with special projects.  The hours for this position are 8:00 a.m. until 4:30 p.m., Monday through Friday.
Duties & Responsibilities:
  • Represents the firm in a professional manner by providing customer focused service
  • Prepares conference rooms for meetings
  • Coordinates and sets up beverage and food service for meetings 
  • Proficient in the ordering of food and beverages, inventory, rotating stock and food safety
  • Provides routine maintenance/cleanup for conference rooms and kitchen area including cleaning out refrigerators
  • Inventories and stocks kitchen and conference room supplies
  • Covers reception desk, as needed, including greeting guests
  • Moves furniture (such as conference room set up) as needed
  • Follows established protocols, utilizes discretion, and adheres to confidentiality policies
  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
  • High attention to detail, outstanding organizational skills and the ability to manage time effectively
  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
  • Must have a service orientation and actively look for ways to help people
  • Ability to calmly work under pressure to meet strict deadlines, adapt to a fast-paced high-pressure environment to achieve business goals and objectives
  • Self-starter who can work well under minimal supervision as well as take a proactive approach in being team oriented
  • Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
  • Position requires walking and standing periodically, reaching above shoulders, lifting, bending, climbing step ladders, receiving goods and storing catering equipment
  • Ability to work independently with minimal supervision
  • Ability to work overtime as needed
Qualifications & Prior Experience:
  • High School Diploma; College Degree in Hospitality Management is a plus
  • Law firm facilities and/or operations experience preferred
  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly
Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases. Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially. #LI-Onsite