Legal Support Specialist

Secretary and Admin Assistant West Palm Beach, FL


Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist for our West Palm Beach office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Legal Support Specialist provides high-level legal support to a team of attorneys and provides a wide range of complex technical, document processing and administrative services in the Real Estate practice group.  The successful candidate will demonstrate professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time, as well as effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also involves regular interaction and coordination with clients, and requires the flexibility to work overtime as needed. 

Duties & Responsibilities:

  • Prepares and files legal documents including correspondence, memoranda, closing documents, or other practice specific documents
  • Assists with post-closing matters including, but not limited to, mailings, closing binders and transfers agreements
  • Coordinates meeting and travel arrangements
  • Opens new client/matters with conflicts searches
  • Maintains client files (paper and electronic)
  • Assists with time entry using a computer-based billing system
  • Handles invoices and billing, correspondence, expense reimbursements
  • Maintains email and calendar
  • Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
  • Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
  • Attends team strategy meetings
  • Understands firm available resources and leverage most effective resource for desired results
  • Assists with overflow work and other special projects as assigned

 Skills & Competencies:

  • High attention to detail, outstanding organizational skills and the ability to manage time effectively
  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
  • Ability to collaborate well in a team
  • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
  • Ability to work under pressure to meet strict deadlines. 

Qualifications & Prior Experience:

  • Bachelor's degree or equivalent experience preferred
  • The ideal candidate will possess a minimum of 4-7 years of legal experience, preferably in a large law firm setting.
  • Commercial real estate or transactional experience required.
  • Ability to work independently and within a team required.
  • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.