Legal Support Specialist - Litigation

Secretary and Admin Assistant Las Vegas, NV


Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist in the Litigation Department of our Las Vegas office. We offer competitive compensation and an excellent benefits package.

Position Summary:
The Legal Support Specialist provides high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).

Demonstrates professionalism, technical proficiency and the ability to handle multiple priorities and work in an organized efficient manner. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Flexibility to work overtime as needed.

Duties & Responsibilities:

  • Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
  • Maintains legal files (both paper & electronic), organizes and files documents in designated order
  • Updates case information, scans and organizes legal files
  • Manages document deliveries and tracks final executed documentation
  • Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
  • Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
  • Understands firm available resources and leverage most effective resource for desired results
  • Assists with overflow work and other special projects as assigned

Skills & Competencies:
  • Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
  • High attention to detail, outstanding organizational skills and the ability to manage time effectively
  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
  • Ability to collaborate well in a team
  • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
  • Position also required the ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:
  • Bachelor’s Degree or equivalent experience is preferred
  • 4 years of experience within a law firm
  • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
  • Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
  • Experience with e-filing

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our commitment to a diverse and inclusive workplace, GT participates in the Mansfield Rule Certification Program. The program, which is administered by The Diversity Lab, seeks to increase diversity representation in the legal profession and within law firm leadership roles. In 2019, GT achieved Mansfield 3.0 Certification, and in 2020, we achieved an even higher standard: Mansfield 4.0 Certification Plus. GT is currently participating in the Mansfield Rule 5.0 Certification Program. Providing your data during the application process helps us with achieving that goal and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements.