Patent Prosecution & Trademark Docketing Specialist

Office and Administrative ServicesHybrid Remote, Atlanta, GA Florham Park, NJ Chicago, IL


Description

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity for a Patent Prosecution & Trademark Docketing Specialist in the Atlanta, Chicago or New Jersey office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The IP Docket Specialist is responsible for handling the Intellectual Property docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialist(s), and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB in order to accurately identify docketing deadlines for the benefit of our clients and the firm.

Duties & Responsibilities:

  • Responsible for quality control, daily maintenance and operation of the firm’s docketing system
  • Processes both electronic and paper mail
  • Reviews mail and specific relevant docket deadlines and inputs into docketing system
  • Notifies attorneys that items have been properly docketed
  • Tracks updates from the PTO that may impact the IP department
  • Ensures all docketing items are timely and accurately processed in accordance with firm policies
  • Performs other special projects within the department as assigned

Skills & Competencies:

  • Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
  • Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
  • Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality
  • Must maintain a high level of workflow and quality controls in multi-office locations
  • Candidate should be flexible to work overtime as needed

Qualifications & Prior Experience: 

  • Six years of substantive IP docketing experience at a major law firm or corporate required
  • Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
  • College graduate preferred
  • Must exhibit strong substantive knowledge of docketing requirements
  • Possess a working technical knowledge to support the firm’s docketing system databases
  • Must have extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases. 

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.