Personnel Program Specialist

Administrative Tacoma, Washington Panama City, Florida


This job description identifies the major responsibilities of this position. It does not include all aspects of the position such as potential additional duties requested by supervisors/managers and the requirement for flexibility in helping others for the Company’s overall benefit.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.



The candidate must maintain currency of changing personnel instructions through frequent communication with higher headquarters, including state HQs, HQ Air National Guard (HQANG), ACC, CONR-1 AF (AFNORTH/AFSPACE) and, Air Reserve Personnel Center (ARPC).



  • The contractor shall provide personnel management.
  • Responsible for the Unit Manpower Document (UMD). Maintain military unit manning documents; coordinate all moves within the sector; accomplish AF Forms 2096 and SF 52 personnel actions for processing. Provide weekly updates on the document, identify changes, errors (if any), and fix actions.
  • Manage and track gains and losses in the unit. Report personnel full-time strength and accountability to higher headquarters and provide situation reports on unit personnel strength and accountability to the Operations duty officer daily.
  • Maintain and analyze statistical data of unit personnel authorized versus assigned and trained for status of reports and training (SORTs) reporting.
  • Responsible for unit job announcements. Manage, generate, and advertise job announcements when vacancies occur within the organization. Collect applications; review for accuracy, provide guidance to selecting officials, and process forms for newly selected individuals. Also assist in advertising ANG positions outside the organization.
  • Process officer and enlisted promotion requests, provide guidance to supervisors, and maintain liaison with local Command Support Staff.

·         Prepare active duty orders for drill status guardsman personnel.

·         Manage the selective retention process. Ensure the members are briefed and counseled on the state’s selective retention process and assist the chain of command with notifications to members being retained/non-retained.

·         Process retirement/separation requests.

·         Coordinate updates and corrections of Point Credit Account Reporting (PCARS) of Sector personnel within the military personnel systems.

·         Coordinate all requests for demobilization and/or mobilization between member, state HHQ, ANG, and MAJCOM.

·         In-process and out-process unit personnel and augmentees. In-process personnel: provide checklist, construct welcome packages as necessary for new members, obtain required forms (voluntary consent, personal information, etc.), update personnel files, brief members on local policies (pay, billeting, orders, and UTA policies), and make billeting arrangements for drill status guardsmen (DSG) personnel coming in to perform duty. Out-process personnel: provide checklist, obtain copy of orders, obtain forwarding address and phone, update files personnel information files (PIFs), and update pay records.

·         Track personnel pending active guard reserve (AGR) (full-time) tour expiration, suspense pending renewals, process extension or termination paperwork as required, and maintain AGR orders for all personnel.

·         Request and produce personnel management products and reports.

·         Manage unit leave program.

·         Manage Squadron’s Sponsorship Program; request sponsor through chain of command, ensure sponsor is trained, and welcome package and letter are sent to new member.

·         Provide customer service to members at all levels of command that need information and assistance with programs provided by the commander’s support staff (general questions, MilPDS requests, research AF instructions and policies, etc.).

·         Experience in access of military personnel systems: MilPDS, vPC-GR, vMPF, PRDA, AROWS, LeaveWeb, CMAS, AF Portal, and AF/ANG Community of Practice (CoPs).

·         Experience with maintaining manpower documents, personnel records, active guard/ reserve tour management, ANG hiring practices, military leave program, and a myriad of other personnel actions.

·         Experience with administrative communications, correspondence, and general office management.

·         Ability to manage multiple tasks while handling a large volume of work with frequent interruptions. Ability to deal effectively with personnel at various levels of command, both orally and in writing.




Basic Qualifications:

BS Preferred.  Experience comparable to Air Force Enlisted with a military grade of E5 - E7 has been used to meet this requirement.

Other Requirements: NA

Air Force Skill Code Conversion: 3A0X1, 3F071, 3S0X1, or 1C5XX

US Citizenship Required for this Position: Yes

Performance Location: Joint Base Lewis-McChord, Washington

Relocation Assistance: No

Clearance Type: N/A

Travel Required:  Yes

Mission Essential: Yes

GSI Service Group Inc. is an equal opportunity and affirmative action employer that consciously builds inclusive teams and is proud to support a diverse environment that considers all qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.