Associate Director, Operations

Admin, Support & Facilities New York, New York


Position at Wavemaker


In this position, the Associate Director will help to develop and implement on-going process improvements related to financial reporting.  The ideal candidate will facilitate communication with and combined reporting for the client.  This will include being a main client POC across both Wavemaker and the Client when it comes to financial reporting and deliverables. This role also serves as system expert for the group and helping manage all our financial contracting with the clientsstaffing plans and reconciliations (labor and billing).



  • Develop and implement on-going process improvements
  • Manage monthly budget process and multiple reports created for various client constituents
  • Manage all financial reporting, staffing plans, and fee reconciliation
  • Staff plans: Ensure right structure and right talent in roles
  • Help manage SOX (rules and regulations) compliancy for overall team
  • Participate in and lead any audits that take place
  • Provide system support and access control
  • Manage & evolve annual client SOW(s)
  • Interaction with senior team management as well as client management
  • Financial reporting for RF process both internal and external.
  • Tracking of Planned/month of service vs. purchased vs. cleared billing issued/month of invoice (normalize data where needed)
  • Ensuring that all client delivery data is efficiently produced and maintained, while enforcing accuracy in all client reporting
  • Lead monthly billing and budget reporting with planning team
  • Participate in any audits that take place
  • Provide system support and access control for Media Tools and Mediaocean



  • Bachelors degree with 5+ years media experience in planning/ buying/finance/research
  • Understanding of billing/invoicing protocols, some financial background beneficial
  • Excel expertise a MUST (SQL,pivot tables, lookups, formula creation)
  • Proven track record managing projects
  • Strong client-facing experience
  • Experience leading and collaborating across teams



  • Excellent organizational skills with time line sensitivities
  • Ability to juggle multiple projects at once
  • Ability to work autonomously
  • Firm grasp of Excel and Power Point
  • Excellent presentation and communication skills (both written and verbal)
  • Comfort level managing complex processes and details



We believe there always is a better way to grow. We positively provoke growth for our clients by reshaping consumer decision-making and experiences through media, content and technology. The Wavemaker way is globally consistent. Fueled by the world’s most powerful consumer data, we understand where and how marketing can intervene decisively to help brands win more sales.


Our name is our mission and our method. To make waves, you need to be provocative, even fearless. We do our best work for brave brands and people who want to be challenged to go further and faster. We know it’s not easy, but if it’s in you, we will get it out of you.

Our 7,600 people across 90 markets provoke growth for some of the world’s leading brands and businesses. Our attitude of Positive Provocation is enabled by: 

  • deep knowledge we have of our clients’ business
  • confidence to challenge what’s gone before
  • the support to go further than we thought possible


We are a part of GroupM, WPP’s global media investment management company. Discover more on, Twitter and LinkedIn 


GroupM and all its affiliates embrace and celebrate diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide media agency network that represents global clients. The more inclusive we are, the more great work we can create together.