Mindshare Hub Assistant

Future Talent & Entry Level London, England


Position at Mindshare

Role context

An fantastic opportunity has arisen to become part of The Hub Team. The Hub provides pro-active and efficient admin assistance to over 900 staff on a daily basis. The Hub is the first point of contact for Mindshare UK, Mindshare WW & Neo for all meeting room, conference calls, Audio-Visual and catering booking requests.

About you

To be successful in this role, you’ll be able to demonstrate:

  • Enthusiasm for excellent customer service
  • An interest in media.
  • Experience of working within an office environment would be preferable but not essential as full training will be given to the right person
  • Excellent communication skills
  • Multi-tasking and problem solving

About the role

In this role you’ll be responsible for:

  • Managing all room bookings for Mindshare UK, Mindshare WW & Neo
  • Daily room checks to free up valuable meeting space when no longer needed.
  • Booking rooms with catering, AV & setup requests.
  • Booking conference call lines.
  • Adding guests to the buildings visitor management system.
  • Booking Mindshare UK & Neo’s travel requests inclusive of Taxi’s, Trains, Flights & Hotels following approval guide lines.
  • Ordering of flowers / champagne upon request.
  • Assisting Operations Team with events when requested.
  • Creating daily guest Wi-Fi passes.
  • General Admin.
  • Other Ad Hoc duties as requested.

About our team

The Hub is a team of 3 consisting of 2 x Hub Assistants & a Hub Manager. We are part of the Operations Team which consists of Facilities, Reception, AV & PA’s. It is an excellent team to be part of, we all work together to provide a great service to our clients and staff.

About Mindshare

Mindshare is a leading global marketing and media services network with billings in excess of £23billion worldwide. The network consists of 97 offices in 67 countries throughout the USA, Latin America, Europe, Middle East, and Asia Pacific; each dedicated to forging competitive marketing advantage for businesses and their brands.

At Mindshare we provide answers to business challenges by creating the most innovative and effective media solutions possible. We do this by understanding the clients challenge, engaging the right audiences by creating the right connections and content, wrapped in measurement frameworks that demonstrate success.

Our portfolio of clients includes Apple, TKMaxx, Unilever, Saga, YBS, and more… We are thinkers and doers, relentless in the pursuit of success for our clients. We do this by continually seeking and finding the perfect connection between their products and potential customers through Programmatic, Search and Social platforms. 


We are a part of GroupM, WPP’s global media investment management company. Discover more on www.mindshareworld.com , Twitter and LinkedIn 


We are an equal opportunities employer

All GroupM agencies are equal opportunities employers and welcome applications from all suitably qualified persons regardless of their race, gender identity, disability, culture/religion/belief, sexual orientation, or age.