Project Administrator - 12 month FTC

Admin, Support & Facilities London, England




Job Description


Job Title

Project Administrator

Reporting To

Associate Director/Director


Business Science




Theobalds Road 

Date Issued





Objectives of Business Science:


Business Science is MediaCom’s dedicated analytics team. Each member of the team is an ‘analytical problem solver’, pulling insight from data at all stages of the consumer’s purchase journey.


The primary focus for Business Science is measuring the effectiveness of our clients’ marketing activity. Through this, the team identify actionable recommendations to improve future planning, which are fed into the Comms Planning and Connect teams, as well as directly to clients. The team is very client facing, so building and maintaining strong relationships with clients is key.


Outside of pure effectiveness measurement, there are a number of other analytical services that Business Science can support clients and other MediaCom functions with. It is important in this area that we are constantly identifying the current questions that our clients and colleagues face, to ensure we employ our efforts as the agency’s ‘analytical problem solvers’ in the right areas to really make a difference.


Objectives of Role:


The Project Administrator is responsible for working closely with the Associate Director/Director to ensure the day to day running of the teams analytical processes and their team of analysts.


Although the role sits within an analytical team, the focus here is on ensuring the smooth running of multiple projects across a number of different clients at any one time.




General Tasks:


  • Project management
    • Co-ordinate all aspects of projects running across multiple clients
      • Draw up detailed project plans and keep this updated throughout the project
      • Support AD/D in managing team workload, by identifying pressure points and helping the team overcome these
      • Identify additional areas of process improvement
    • Lead data collection stage of projects through timely requests and reminders to those responsible for data provision
      • Liaise with internal and external stakeholders for data provision
      • Support analysts during data processing by ensuring all data queries are answered
    • Ensure PO’s for work are sourced and processed on time, and tracked appropriately for audit purposes
    • Ensure billings forecast is up to date, with resource allocation reflective of actual workloads
    • Organise meetings with internal teams and client stakeholders
  • Provide additional support to the team
    • Proof read presentations, proposals, etc
    • Support co-ordination of all department recruitment



People responsibilities


  •             The ability to co-ordinate between different levels of resource – Director through to Graduate
  •             The ability to work with multiple internal and external stakeholders





  • Strong user of MS Project
  • Strong communication skills
  • Strong people and project management
  • Analytical mindset





  • Proactive approach to tasks and responsibilities
  • Ability to work independently, although within a broader team
  • Ability and authority to put in place new processes where required





  • On time delivery of all work
  • Improvement in team productivity and resource management





GroupM is an equal opportunity employer. We view everyone as an individual and we understand that inclusion is more than just diversity – it’s about belonging. We celebrate the fact that everyone is unique and that’s what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.

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