Office Manager

Operations Fort Lauderdale, Florida


Description

Position at Group1001

Group1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees.

Company Overview

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets, employees.

Group1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals.  All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.

Job Summary

This role supports an executive office in Ft. Lauderdale and will serve as back up support for an insurance operations office in Boca Raton.  The individual hired for this role will be required to travel to the Boca Raton office occasionally.  The specific needs and job description will shift over time.  Some vendor and systems management may be extended to other G1001 offices.  The ideal candidate with have experience with supporting an executive team and managing facility operations.

Main Accountabilities

  • Coordinate all meetings and activities occurring in the office
  • Coordinate on-site administrative support with Executive Administrative team for CEO, P&C CEO, and others senior leadership members
  • Manage mail services
  • Liaison with IT for technical issues or set-up
  • Manage on-site A/V solutions
  • Maintain kitchen: order supplies, coordinate additional cleaning as needed, etc.
  • Manage card access for the suite and work with landlord for access to the building
  • Manage office visitors: parking, visitor badge, seat
  • Process invoices as needed
  • Vendor management for on-site services
  • Coordinate with Landlord on facilities issues
  • Assist with local event planning

Other Responsibilities: 

  • Space Management
    • Update space management system quarterly to ensure accuracy
    • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
    • Run ad hoc reports as needed
  • Life Safety
    • Coordinate fire evacuations with Property Manager and internally with G1001
  • Work Order System
    • Close tickets out in a timely manner and maintain line of communication with employee submitting ticket.
    • Monitor and report any space issues to building manger including cleaning, life safety, temperature control or other issues that need to be resolved on a building level
    • Recommend and implement improvements to work order process.
  • Card access system
    • Perform all access additions, modifications, and deletions
    • Issue/collect key fobs; enable/disable mobile access
    • Run and review periodic access report
Qualifications:
  • Bachelor’s degree in Business Administration or related field
  • Proven ability to multi-task, work independently, and prioritize competing demand
  • Strong verbal and written communication skills and prior experience working closely with Executive level stakeholders
  • Prior experience with responsibility in facilities management preferred
  • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
  • Must have strong organizational skills and attention to detail