Administration Assistant
Description
At Geneo United, we are transforming the professional aesthetics market with non-invasive technologies that regenerate skin from within—delivering real results without downtime.
Rooted in the medical-grade innovation of Lumenis® and Pollogen®, Geneo was built for the modern aesthetics practice—merging science, artistry, and proven technology to elevate the treatment experience. Our flagship treatment, Glo2Facial™, is a breakthrough in facial aesthetics that integrates RF Pro for dermal-level collagen stimulation, Oxfoliation™ to trigger natural oxygenation and renewal, and advanced ultrasound infusion of clean, EU-certified ingredients—all paired with a hands-free massage experience that supports circulation and lymphatic drainage.
Geneo’s mission is to help aesthetic providers meet the growing demand for regenerative, skin-health-forward treatments that go beyond surface-level results. As the industry moves toward more natural, long-term outcomes, we’re leading the way with technologies that restore, rebuild, and reveal confident, healthy-looking skin—through every stage of life.
The Role Summary:
The Administrative Assistant provides high-impact administrative and project support for leadership and field teams across the country. This role manages multi–time zone calendars, virtual meetings, travel logistics, and cross-functional coordination to keep priorities moving and communication tight. HR-adjacent support (onboarding coordination, interview scheduling, document management) is a plus.
Essential Responsibilities:
- Provide day-to-day administrative support to executives, managers, and remote teams.
- Own calendar management across time zones; schedule and prep virtual meetings (agendas, materials, notes).
- Coordinate domestic travel and itineraries; manage changes quickly and accurately.
- Prepare and edit correspondence, presentations, reports, and executive-level documents.
- Plan and support company events (QBRs, National Sales Meetings, leadership offsites): logistics, invites, catering, shipping/AV.
- Process expense reports, purchase orders, and invoices; assist with budget tracking.
- Maintain organized electronic filing systems; handle confidential information with discretion.
- Support HR-related tasks (onboarding coordination, interview scheduling, policy/benefit doc distribution).
- Manage vendor relationships, office supply orders, and general operational needs.
- Track follow-ups and drive cross-department communication to meet deadlines.
Qualifications:
- 3+ years in administrative or executive support roles.
- Strong Outlook calendar management and multi-time-zone scheduling experience.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Teams/Zoom.
- Excellent organization, written communication, and time management.
- Event/meeting coordination experience preferred.
- Professionalism, discretion, and a proactive problem-solving mindset.
- HR administrative or onboarding experience is a plus.
We include full health benefits, that’s medical, dental, vision, FSAs, and HSAs. We also provide Basic Life/AD&D and Long-Term Disability coverage at no cost to you! Top these benefits off with a 401(K) plan with an employer match & did we mention, facials!
Competencies:
Here’s What We Value Most — The A-B-C of Geneo
Our Core Values shape how we work, lead, and win together. The right person for this role naturally embodies them every day:
A – Alignment:
We win together. When our goals align, success follows. You collaborate, communicate, and stay laser-focused on shared outcomes.
We win together. When our goals align, success follows. You collaborate, communicate, and stay laser-focused on shared outcomes.
B – Bend Time:
Work smarter, not harder. You find creative ways to maximize efficiency, staying agile and proactive in a fast-moving environment.
Work smarter, not harder. You find creative ways to maximize efficiency, staying agile and proactive in a fast-moving environment.
C – Conflict with Kindness:
No BS. No drama. Just respect. You address challenges directly while maintaining professionalism and empathy.
No BS. No drama. Just respect. You address challenges directly while maintaining professionalism and empathy.
D – Data Drives Decisions:
Let the numbers lead. You use insights and analytics to tell the story, guide your strategy, and drive measurable impact.
Let the numbers lead. You use insights and analytics to tell the story, guide your strategy, and drive measurable impact.
E – Execution is Expected:
Say it. Do it. Deliver. You’re accountable, consistent, and proud of your follow-through.
Say it. Do it. Deliver. You’re accountable, consistent, and proud of your follow-through.
F – Focus:
You prioritize what matters most — because clarity fuels great results.
You prioritize what matters most — because clarity fuels great results.
We’re Not for the Faint of Heart — High Performers Only
We’re fast, we’re bold, and we expect results. At Geneo, effort matters — but impact matters more. If you love challenges, thrive under pressure, and deliver with consistency, you’ll fit right in.
Job Specifications
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the employees of this job description. Duties, responsibilities, and activities may change at any time with or without notice.
Geneo and Glo2Fcial are committed to equal employment opportunity. We do not discriminate based on an individual’s race and associated traits, sex, gender, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, sexual orientation, gender identity and expression, age, genetic information, military and veteran status, or any other basis prohibited by law state or federal. This policy governs all aspects of employment at Geneo and Glo2Facial, including hiring, assignments, training, promotion, compensation, employee benefits, employee discipline and discharge, and all other terms and employment conditions.