People Team Coordinator
Description
Your role at GEI.
Job Description
We are seeking an experienced administrative People Team Coordinator to join our corporate People Team. This role offers an outstanding opportunity for a highly organized and detail-oriented professional to contribute to one of the fastest-growing companies in our industry. As a People Team Coordinator, you will engage in a variety of HR tasks and projects within a dynamic, fast-paced environment, collaborating across multiple departments. We are looking for someone who excels at managing multiple priorities while maintaining a high level of accuracy and attention to detail.
Essential Responsibilities & Duties
- Provide HR database support, including entering new-hire information, updating employee records, and generating reports.
- Create and maintain company personnel files in electronic formats.
- Prepare new-hire materials and assist in onboarding and offboarding including reviewing and processing paperwork.
- Serve as a liaison for employee requests and questions, delivering prompt and professional support.
- Evaluate and recommend improvements to People administrative processes to increase efficiency.
- Support the implementation and optimization of HR technologies (HRIS, electronic personnel files, SharePoint).
- Assist with employment terminations and separations, including collecting and analyzing exit interview data.
- Maintain and optimize the Learning Management System (LMS), ensuring accurate tracking, completion reporting, and analytics.
- Manage logistics for training events, including scheduling sessions, coordinating venues, preparing materials, communicating with participants and supporting virtual learning platforms.
- Participate in and/or lead projects and programs within the People and across GEI.
- Collaborate effectively within a small team and work independently with minimal supervision.
- Travel nationwide on a limited basis may be required.
- Perform other duties as assigned.
Preferred Education and Experience
- Experience using or supporting e-learning development tools (e.g., Articulate, Adobe Captivate, Camtasia).
- Knowledge of instructional design principles or adult learning theory.
- Experience supporting immigration processes.
- Familiarity with People/HR metrics.
Minimum Qualifications
This position interacts with employees and leaders at all levels and often serves as the first point of contact with the People team. The ideal candidate will demonstrate professionalism, outstanding communication and interpersonal skills, and the ability to handle confidential information with discretion. Success in this role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple tasks.
- Professional demeanor and integrity.
- Exceptional written and verbal communication skills.
- Highly organized, with meticulous attention to detail.
- Ability to maintain confidentiality at all times.
- Ability to work independently with limited supervision.
- Proven capacity to prioritize responsibilities and work efficiently under pressure.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Power BI) and experience with HRIS/database applications; ADP Work Force Now experience preferred.
- At least one year of experience in an office environment; experience in Human Resources or data entry is preferred.
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Human Resources, Psychology, or a related field is preferred.
Hello. We are GEI.
Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.
We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.
With more than 50 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.
Employee-owned. Employee-focused.
As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.
GEI’s Total Rewards Package
- Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
- Pay Range For This Position: $27.00 - 34.00/hour depending upon experience
- Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
- Well-Being Program and Paid Parental Leave
- Commuter Benefits
- Hybrid Work Schedules and Cell Phone Stipends
- GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
- Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
- Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
- Paid Holidays and Generous Paid Time Off Program
- Rewards and Recognition
- GEI-Funded Profit Sharing and 401(k)
- Opportunity to be an Owner and Shareholder (Learn more here)
- A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
- And More…
PHYSICAL REQUIREMENTS
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GEI is an AA/equal opportunity employer, including disabled and veterans.