Description
Accounts Payable Clerk
Gaines Investment Trust
Corporate Office | La Jolla, CA
Schedule: 36 hours minimum, Monday–Friday, typically 7:30 a.m.–4:00 p.m.
Compensation: $25-$28 per hour, based on experience
Accurate. Organized. Dependable.
Gaines Investment Trust is seeking a detail-oriented Accounts Payable Clerk to join our Accounting team at our corporate office in La Jolla.
In this role, you’ll support accounts payable operations across our multifamily portfolio, ensuring invoices are accurately processed, properly documented, and paid on time. Reporting to the Accounts Payable Supervisor, you’ll work closely with our property teams, Accounting department, and vendors to keep day-to-day payables running smoothly.
We’re looking for someone who is organized, dependable, comfortable managing a high volume of invoices, and takes pride in accuracy.
Complete Your Video Interview
Interested in joining Gaines Investment Trust? Tell us more than a résumé can.
Complete a brief Spark Hire video interview to introduce yourself directly to our team and share more about your accounts payable experience, organizational skills, and approach to managing deadlines and details.
Copy and paste the link below into your browser to complete your video interview:
What You’ll Do
Receive, review, code, and enter invoices accurately and on time
Code invoices to the appropriate property/entity, general ledger account, and accounting period
Enter approved invoices into Yardi with required supporting documentation
Review for duplicate invoices and resolve discrepancies
Match invoices to purchase orders and supporting documentation
Prepare invoices for scheduled payment runs and monitor due dates
Maintain vendor records and collect required W-9s and insurance documentation
Respond to vendor inquiries regarding invoice and payment status
Reconcile vendor statements and research outstanding items
Support month-end close and invoice cutoff deadlines
Maintain accurate and organized accounts payable records
Work closely with Accounting, Property Managers, Regional Managers, and vendors
Follow established internal controls and safeguard confidential information
What We’re Looking For
1–3 years of accounts payable or accounting clerk experience
Basic accounting knowledge, including general ledger coding
Strong attention to detail, accuracy, and organizational skills
Ability to manage a high volume of work and meet deadlines
Professional written and verbal communication skills
Proficiency with Microsoft Office, particularly Outlook and Excel
Yardi experience preferred
Real estate, property management, or multi-entity accounting experience is a plus
Experience with purchase orders, W-9s, and vendor documentation preferred
Accounting or business coursework or an associate degree is a plus
Why Gaines Investment Trust?
Founded in 1966, Gaines Investment Trust is a family-owned real estate investment and management company specializing in multifamily communities.
Unlike third-party management companies, we own and operate our communities, allowing our teams to build long-term relationships, understand our properties, and see the direct impact of their work.
We value accuracy, accountability, teamwork, and people who want to build a long-term career with an established organization.
Benefits: Medical, dental, and vision insurance, 401(k) with company match, paid time off, paid holidays, life insurance, voluntary benefits, and a 20% employee rent discount after 90 days.
If you’re an organized, detail-oriented accounting professional looking for a stable opportunity with an established multifamily owner and operator, we’d like to hear from you.