AP Specialist II

Accounting Port Washington, Wisconsin


Description

Position at Franklin Energy

POSITION SUMMARY
We provide our utility clients with a wide range of energy-saving and renewable energy solutions. From individual utility customers and construction contractors, to utilities, municipalities, and government bodies, our clients have come to depend on our customized energy efficiency programs to help them to meet their energy saving goals.
The Accounts Payable Specialist II is primarily responsible for providing support to the Finance Department with a focused effort in receiving, reviewing and processing invoices and purchase orders for multiple companies. You will also be working with others who are passionate about energy efficiency and making a positive impact on the industry.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
• Receive, review and process invoices and purchase orders for multiple companies in accordance with established procedures and payment schedules and terms. Able to work within a three-way match processing environment.
• Maintain communication with internal users and outside vendors in a courteous and tactful manner to obtain all necessary documentation and approvals and to reconcile any differences between purchase orders and invoices, answers questions, obtain information, etc.
• Maintain control over movement of invoices and checks. Ensure files are organized and follow any record retention policies.
• Prepare check and ACH runs.
• Process monthly accruals and maintain reconciliations as needed.
• Ensure all input is accurate and timely, including any reporting to management.
• Assist in month-end and year-end closing activities and support of all audits.
• Review and resolve complicated/escalated exception-based transactions to ensure proper AP processing/handling.
• Process annual Form 1099s.
• Actively participate in successful implementation of any system upgrades or conversions. Drive process improvement.
• Other projects/duties as assigned.
POSITION REQUIREMENTS
Education
• High school diploma or equivalent
• Associate Degree in Accounting - required
Work Experience
• 5 years of accounts payable experience
Required Skills, Knowledge and Abilities
• Must have strong computer skills with good working knowledge of Microsoft Office, specifically Excel, Word and Outlook
• Extremely detail oriented with attention to accuracy required
• Ability to consistently meet deadlines
• Excellent written and oral communication skills
• Must have a thorough understanding of fundamental accounting policies
• Strong organization, prioritization and problem-solving skills
• Ability to analyze and interpret data and solve practical problems
• Positive and professional attitude and reliable
Licenses & Certifications
• Valid driver’s license and reliable transportation
Travel Requirements
• Willingness to travel up to 5% of the time
PHYSICAL DEMANDS AND WORK ENVIRONMENT
• Required to sit, stand, walk; talk and hear; and ability to touch and handle tools and/or controls
• Ability to lift up to 10 pounds
• Noise Level is typically moderate
• Employee could be exposed to fumes and/or airborne particles and risk of potential shock
Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.
An Equal Opportunity Employer
The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.
An Equal Opportunity Employer