Operations Manager
Description
Position Summary:
The Operations Manager leads the company’s accounting and operations department. The department is responsible for posting transactions to each account, performing monthly reconciliations of all open accounts, reconciling the pooled deposit account, valuing privately held equity, and more. The Operations Manager will lead their team in understanding NIMCRUT mechanics, accounting, and planning concepts. In addition, the Operations Manager is responsible for the development of workflows that improve company processes, accuracy and consistency.
Position Responsibilities and Duties - Operations Manager:
Manage the reconciliation of the pooled account and client accounts monthly
Manage the quarterly billing process and management of receivables from accounts
Manage Fiduciary Accounting processes in our Fiduciary Accounting Software, including By All Accounts (BAA), create, book and track assets, post deposits as they come in, schedule tasks and transactions for regular transactions not brought in by BAA, quarterly NIMCRUT valuations, update value of other non-directed entities/life insurance policies/real estate/other
Onboard new client relationships, including creating assets and funding accounts, setting up brokerage accounts on By All Accounts to automate transactions, communicating with CPA to get prior-year tax returns, adding account to Tax Return Admin spreadsheet and setting up Billing.
Manage the check-writing function, including distributions, utilities, income taxes, property taxes, caretakers, assisted living, maintenance, lawn care, professional fees, note payments, insurance premiums, and other expenses.
Manage non-check payments, such as requesting ACH transfers from FAs for distributions, utilities, filing and paying annual reports, setting up portals to pay online.
Requirements:
• Strong Administrative and Organizational Skills
• Discretion and Confidentiality
• Strong attention to detail and sense of urgency
• Strong Work Ethic
• Ability to work towards and hit targets
• Must possess strong interpersonal skills