Submissions Specialist / Project Manager
Description
Imagine a workplace where your expertise is valued, your ideas spark change, and creativity fuels innovation. Fingerpaint Group is a vibrant blend of individuals, a full spectrum of life science solutions, and a culture that thrives on originality and a shared commitment to pushing the boundaries of what’s possible. Never Paint by Number isn't just our motto—it's how we work—collaboratively and creatively. If you're ready to bring your passion to a team that sees beyond limitations, we want to hear from you.
The Mynd Group is seeking a highly organized and proactive Submissions Specialist with project management skills to ensure the efficient and accurate submission of critical market access and regulatory documentation.
As a Submissions Specialist within The Mynd Group, one of our Market Access consultancies, you will be instrumental in managing the end-to-end submission lifecycle for a variety of brand projects and resubmissions, with a strong emphasis on documentation required for pricing, reimbursement, and market access approvals. You will not only oversee the preparation and submission of these materials but also actively manage the associated timelines, resources, and communication across cross-functional teams.
Key Responsibilities:
- Develop a comprehensive understanding of brand submission and regulatory requirements specific to market access, including but not limited to payer submissions, formulary dossiers, and health technology assessment (HTA) documentation.
- Develop and maintain detailed project plans and timelines for all market access-related submissions, ensuring alignment with overall project goals and deadlines.
- Attend and complete any required brand-specific training and credentialing necessary to service client work within the market access landscape.
- Partner effectively with copy, project management, strategy, editorial, and account team members to ensure seamless submission-day success for market access deliverables.
- Proactively identify potential roadblocks or delays in the submission process for market access materials and implement solutions in collaboration with the team.
- Tag, link, and upload submission files and support materials, including references, in Veeva Vault and other client-specific systems, applying functional annotations as needed for market access documentation.
- Follow and maintain the submissions calendar, specifically tracking deadlines for market access submissions across different regions and stakeholders.
- Attend weekly internal brand team standup meetings to stay informed of timelines and updates relevant to market access submissions, and provide updates on submission progress and potential risks.
- Maintain a well-organized reference library for assigned brands, uploading and retrieving market access-related references as needed (e.g., payer guidelines, HTA reports).
- Serve as a knowledgeable resource for submissions excellence, providing support and contributing to the continuous improvement of the submissions team's workflow and processes, with a focus on market access requirements.
- Communicate effectively with internal and external stakeholders regarding submission timelines, requirements, and any potential issues.
- Track and report on the status of market access submissions, providing regular updates to the project team.
Job Requirements:
- Bachelor's degree.
- 3 to 5 years of experience as a submissions specialist, preferably within the pharmaceutical or market access advertising industry; prior experience at an agency or pharmaceutical company with project management responsibilities related to market access submissions is highly desirable.
- Flexibility in schedule; ability to accommodate submissions work for agency teams that may support global market access activities.
- Software/systems proficiency in Veeva Vault and other client submission systems; Adobe Acrobat, Microsoft SharePoint (Word, Excel, PowerPoint); experience with project management tools (e.g., Microsoft Project, Asana, Trello) is a plus; Mac user required.
- Ability to understand and absorb scientific content relevant to market access submissions (e.g., clinical data summaries, economic models).
- Ability to work under pressure and multitask, with strong attention to detail and accuracy, particularly when managing complex market access documentation and timelines.
- Proactive, team player with strong interpersonal and project management skills to collaborate effectively with market access teams and drive submission timelines.
- Excellent written and verbal communication, planning, critical thinking, and organizational skills, with the ability to clearly communicate submission requirements and timelines to market access stakeholders and manage project-related communication.
- Exercises good judgment with procedures and policies to determine appropriate action for market access-related submissions and escalate issues appropriately.
Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity. Fingerpaint Group provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.