Project Manager
Description
Imagine a workplace where your expertise is valued, your ideas spark change, and creativity fuels innovation. Fingerpaint Group is a vibrant blend of individuals, a full spectrum of life science solutions, and a culture that thrives on originality and a shared commitment to pushing the boundaries of what’s possible. Never Paint by Number isn't just our motto—it's how we work—collaboratively and creatively. If you're ready to bring your passion to a team that sees beyond limitations, we want to hear from you.
Fingerpaint Group’s medical communications solutions, Fingerpaint Medical helps pharmaceutical and biotech companies communicate complex scientific data effectively, enabling healthcare providers to make informed decisions that advance patient care. Our targeted educational programs and strategic communications support product adoption and drive commercial success in competitive therapeutic areas.
(Hybrid) Project Manager
Objectives of this role:
The project manager is a hybrid role that combines client-facing account management with internal project leadership. You will serve as the primary liaison between our medical communications & marketing agency and our clients, managing a diverse portfolio of small to medium-sized projects from inception to completion. This role requires a trusted advisor who can build strong client relationships while also driving projects forward, ensuring they are delivered on time, on budget, and to the highest quality standards.
Duties and Responsibilities:
Client & Account Management
· Serve as a trusted advisor to clients, building strong relationships and developing a deep understanding of their brands, therapeutic areas, and market landscapes.
· Document client contact reports, requests, and meeting outcomes concisely and accurately.
· Proactively manage client expectations and provide regular updates on project status, risks, and timelines.
Project & Financial Management
· Initiate projects by assisting in the development of project scopes, deliverables, timelines, and estimates. Open and maintain all project files and job folders.
· Drive the day-to-day execution of projects, orchestrating all phases to ensure timely, high-quality delivery.
· Proactively identify and mitigate potential project risks and issues as they arise.
· Oversee all project finances, including tracking budgets, monitoring for scope changes, and preparing weekly burn reports.
· Assist with monthly financial forecasting and billing.
Communication & Internal Collaboration
· Act as the central communication hub for all projects, coordinating cross-functional teams to ensure seamless collaboration.
· Lead and facilitate internal and external meetings, distilling notes into key points and actionable next steps for stakeholders.
· Proactively communicate project status to both internal and external stakeholders, keeping a clear record of all critical communications.
· Secure resources for projects by collaborating with the resource manager on a weekly basis, anticipating workload challenges across departments.
Regulatory & Compliance
· Ensure all project deliverables meet high-quality standards by conducting thorough content reviews prior to client submission.
· Maintain a basic understanding of Medical, Legal, and Regulatory (MLR) submission processes and client-specific compliance requirements within publication management portals and other systems.
Qualification Requirements
· Education: Bachelor’s degree, preferably in health sciences marketing, or communications.
· Experience: 2-4 years of work experience in a healthcare, marketing, or communications agency.
· Skills:
o Strong communication, relationship-building, and strategic thinking skills. Excellent organizational skills, attention to detail, and follow-through.
o Proficiency in project management software (e.g., Workamajig (preferred), AirTable, Jira) is a critical requirement.
o Proficient in Microsoft Word, intermediate-level Excel and PowerPoint.
o Experience with publication management software is a plus.
Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity. Fingerpaint Group provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.