Senior Project Coordinator

Project Management United States


Description

Position at Fingerpaint Medical Communications

Reset your expectations of a health and wellness agency. Independent by design and built on a foundation of empathy, Fingerpaint Group celebrates what you bring as both a professional and an individual. With talent across the United States and Europe launching more than 200 brands, we are committed to creating and executing meaningful experiences. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate.


The
Senior Project Coordinator must have experience at a medical communications or an advertising agency

What it takes: 

- Proven ability to manage internal and client stakeholder expectations.
- Develops detailed timelines for projects and assists in meeting deliverables to meet client deadlines.
- Work closely with project manager(s) to support across a variety of projects.
- Excellent organizational skills and attention to detail
- Follow agency process, routing procedures, roles and responsibilities of team members.
- Orchestrate day-to-day activities on assigned accounts and become proficient in the preparation of project     timelines, internal status reports, daily hot sheets, end of day lists and various other project management and   tracking reports as needed.
- Ability to build strong relationships with agency team members.
- Resourcefulness and adaptability
- Strong ability to collaborate.
- Excellent interpersonal skills with the ability to interact with account, creative, brand strategy and digital teams.
- Poise and focus under pressure in a fast-paced environment.

Know how:

- BA/BS degree
- 1-2 years of project coordinator experience, preferably in a medical communications or pharmaceutical marketing
- Management of projects from simple to complex, including experience with live events.
- Creating project schedules and status updates to guarantee deliverables are completed on time.  
- Onsite event experience a plus
- Experience assembling and managing estimates to ensure deliverables are on a budget.
- Help champion improvement to processes and project management best practices.  
- Organize and conduct internal status and attend job kick off meetings and weekly client status calls for assigned accounts.
- Display a team approach and ensure communication between Account Services and Shared Services – anticipating problems and offering possible solutions.

Specific
tasks include:

- Trouble-shoot process or system related questions with internal team members
- Route projects (outlines manuscripts, layouts, mechanicals, and proofs) to internal teams and ensure quality control on all assigned jobs.
- Play a key role in assuring that clients’ expectations are met with respect to project quality and on-time delivery and will act as a close liaison with all other company departments.

 Working east coast hours will be required

Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity.

Fingerpaint provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status. 

Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity. Fingerpaint Group provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.