Executive Assistant to the CEO

Executive Chicago, Illinois

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Description

Work. Serve. Thrive.   

Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.   

Feeding America is the nation’s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.

This is a hybrid position based out of Feeding America’s Chicago office location. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day “work anywhere” program during the course of each calendar year that can be combined with PTO and/or holidays.

Learn more about Feeding America here.

The Opportunity

The Executive Assistant to the CEO provides administrative support and tactical planning and coordination of the CEO’s schedule as part of a team that supports the Office of the CEO, working closely with the Chief of Staff and Director, Executive Communications.  The Executive Assistant is responsible for ensuring the effective coordination and planning of the CEO’s schedule.  The Executive Assistant serves as the initial point of contact for internal and external constituencies on all manners pertaining to the Office of the CEO and is tasked with professionally representing the office in a way that ensures all constituents feel valued and engaged.

Feeding America is partnering with The Larko Group to fill this role. Please apply directly to: [email protected]
 
Compensation

Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions. 

Salary Range: $97,000 - $102,000 Based on Experience.

Benefits: A comprehensive list of benefits available to full-time employees can be found here.

Responsibilities:
  • Coordinates the CEO’s calendar with a short and mid-term focus leveraging a clear understanding of the content, purpose, and implications of every event on the CEO’s schedule serving as the central coordination point for effectively prioritizing the CEO’s time.  Develops a holistic understanding of key stakeholders and objectives to effectively facilitate prioritization and decision making.  Works to optimize the CEO’s time by ensuring time for strategic thinking and external engagement.  
  • Develops and/or refines processes and systems to make scheduling events on the CEO’s calendar as clear and seamless as possible.
  • Provides and briefs the CEO with key themes and focus areas for the day, week and month on a regular basis.
  • Ensures that all pertinent information is gathered and readily available prior to CEO’s meetings, food bank visits, donor meetings and other internal and external events.  Helps ensure that critical information is provided to the CEO on a timely basis.  Information may be provided by other members of the Office of the CEO team, other FANO departments or external stakeholders.
  • Fields inquiries and conduct communication with a broad range of external stakeholders on behalf of the CEO with Board members, donors, FANO staff and others related to scheduling and other administrative matters.
  • Works effectively and provide a bridge for smooth communication with key advisors to the CEO in development, communications and all other internal departments to effectively coordinate events and scheduling.
  • Coordinates interactions with staff and other stakeholders creating win-win situations for direct access to the CEO’s time and office through consistent positive, professional, interactions and creative problem solving.
  • Ensures effective execution of the CEO’s schedule including appointments, conference calls, meetings, travel arrangements, lodging and ground transportation.
  • Helps organize and follows-up on correspondence received and support the Director, Executive Communications, Chief of Staff, in executing routine correspondence for the CEO, including donor letters, thank you and follow-up notes.  
  • Organizes travel-related documentation including receipts and ensure expense reports are completed properly, consistently meeting reporting deadlines.
  • Assists with preparation of presentations and data for the CEO as needed.
  • Other duties as assigned.

Required Experience and Qualifications:

  • A minimum of five years of experience supporting C-suite executives in a complex, fast-paced environment.
  • Deep knowledge and experience in the development and management of complex c-suite agendas and scheduling in a fast-paced, complex environment with internal and external stakeholders.
  • Significant experience managing travel arrangements and scheduling effectively responding to changes in priority and travel challenges and accurate/timely reporting of expenses.
  • Successful experience in a service-oriented capacity where balancing a complex set of stakeholder needs and interests is required.

Required Leadership Competencies:

  • Fosters an Enterprise Mindset
  • Fosters an Open and Supportive Environment
  • Leads with Accountability
  • Collaborates Internally and Externally
  • Focuses on People and Teams
  • Manages Organization and Business Complexity
  • Communicates with Impact and Influence
Feeding America’s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.

Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

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