Transactions Specialist (Bilingual English/French) - Quebec - (REMOTE)
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Description
We are one of the first work-from-anywhere companies with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in Quebec, Canada.
Who is eXp?
Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.
Come join us at eXp Realty – a 7x Glassdoor Best Places to Work organization!
What you will do:
This position coordinates the flow of documentation from the agent to the office, to the solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently.
The Transactions, Analyst is a self-starter, is extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn't take risks, follows procedures and policies, and is non-confrontational. The Transactions, Analyst must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. The Transactions, Analyst has strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.
- Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
- Review Contracts and accompanying docs in eZmax, perform data entry into BackOffice & Skyslope, calculate commissions accurately, verify MLS data.
- Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations, Listing Agreements.
- Request further documentation from Brokers/Agents when necessary.
- Confirm that all required documentation is in eZmax and follow-up with Brokers/Agents when paperwork is missing. Escalate to a Designated Managing Broker (DA) when necessary.
- Convey accurate instructions/invoices and accompanying paperwork to notaries and agencies in a timely manner.
- Report outstanding issues to the Provincial Transaction Team Lead.
- Follow all procedures as outlined by the Team Lead. Maintaining personal and central conveyance emails, responding to brokers/agents, staff and external inquiries in a timely and professional manner.
- Ensures files have final sign off (Validation) by the DA.
- Communicate with the payouts department to facilitate funds being sent to notaries and commissions being releasable to broker/agents and agencies, when necessary.
- Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and any monthly training sessions with the Transaction Team.
- Additional duties as assigned
How you will grab our attention:
- High School Diploma/GED required
- Developing professional expertise, applies company policies and procedures to resolve a variety of issues.
- Must be Bilingual in English and French
- 1+ years of experience in real estate transactions processing preferred
- Computer experience essential
- Basic knowledge of the OACIQ and Canadian Real Estate Transaction requirements & provincial processes
- Knowledge of Google Docs & Sheets, and eZmax is an asset
- Must be responsible, dependable and trustworthy
- Task-oriented, organized, pays attention to details, follows systems, team-worker
- Ability to build relationships with Brokers/Agents, Notaries, DA, Co-workers.
- Works well under time restraints and in a fast paced environment.
- Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager.
- Able to carry upwards of 100+ transactions within the process.
- Able to process Listing Contracts and accompanying paperwork in addition to deals.
- The TS must have the ability to process deals quickly and efficiently. This amount will fluctuate as per the Team Lead’s instructions, depending on the current volume of transactions being uploaded into the system.
If you think you’d make a great match for this position but don’t meet all the requirements, we would still encourage you to apply!
What eXp Canada provides:
- Medical, Dental, Vision, Long-Term Disability
- Life Insurance and AD&D
- Subscription to Calm and Vitality Wellness Programs
- Paid Vacation
- Paid Holidays
- Up to 4 Paid Personal Days
- 5 Paid Sick Days
- One time stock option
- $20/pay cheque for the first two pays of the month for your mobile phone/internet
- RRSP employer match will be available in the near future
- Work from anywhere
- Amazing company culture
- And more..
The starting base pay for this position is $50,000 CAD per year in our lowest geographic cost of living market and is dependent upon many factors such as location, experience, skills, and training. Base pay is only one part of the total compensation package offered to employees in recognition of their hard work and is determined within a range to allow for growth and development within a role.
EEO Statement:
eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.