Office Manager
Description
Evolus is a performance beauty company with a customer-centric approach focused on delivering breakthrough products. We are seeking a highly motivated, organized, and proactive individual to serve as the Office Manager at the Evolus Headquarters. This individual is someone who can thrive in a fast-paced, collaborative environment to help maintain our Evolus HQ office space, support coordination of onsite events, and enhance the overall Evolus Experience and Employee Experience. If you are looking for an opportunity to grow your knowledge and abilities in a unique environment, then look no further! In this role, you will be challenged to drive the success of Evolus to build a brand like no other.
Let’s talk about some of the key responsibilities of the Office Manager role:
- Champion the Evolus employee and HQ experience
- Provide support to office enhancement and expansion activities including Evolus task management, raising PO’s and ensuring contracts and invoices are managed in a timely manner
- Manage space planning for employee and team seating arrangements
- Responsible for end-to-end coordination of onsite meal catering (breakfasts, lunches, events)
- Responsible for office maintenance (kitchen, bathroom, conference rooms, service elevator, injection room)
- Support the implementation and maintenance of workplace policies and procedures to ensure they meet the most current regulatory requirements
- Organize, coordinate and oversee employee and Friends and Family injection days
- Partner with The Irvine Company and Facilities Management service providers to ensure janitorial, repairs & maintenance, shipping & receiving and move operations are efficient, effective and meet the contractual obligations
- Ensure compliance and effective execution for emergency preparedness
- Fulfill the role of Fire Warden for HQ
- Assist with workplace initiatives and programs (some weekends)
- Proactively identify and recommend opportunities that focus on cost reductions, efficiencies, quality improvement, risk mitigation, industry, as well as and supply trends and other relevant factors
- Manage the facilities email box and all office related communications.
- Anticipate needs and proactively bring together resources to fulfill those needs
- Assist in various projects as needed
- Provide back-up support for Reception as needed
Executive Assistant Support:
- Provide EA support to a limited number of key executives (approx. 20% of time allocated)
Skills and Qualifications Required for this role:
- High School Diploma, GED equivalent required
- 5+ years of experience in an office administrator or receptionist role
- High level of proficiency in Microsoft Suite: Excel, Word, PowerPoint, Word, Excel, Outlook, PowerPoint, etc.
- High degree of professionalism and tact to handle sensitive and confidential information
- Meticulous attention to detail and ability to multi-task; excellent organizational and time management skills
- Proven ability to develop and execute complex projects on schedule and on budget
- Ability to take initiative, use good judgment and demonstrate a strong sense of urgency
A Few Other Items Worth Mentioning:
- Office Location - Newport Beach, CA (Tu – Th on site; M & F onsite as required)
- Position reports directly into our SVP, IT & Operations
The expected hourly pay for this position is $38 - $47. Your actual base salary will be determined on a case-by-case basis and may vary based on several considerations including but not limited to role relevant knowledge and skills, experience, education, certifications and more.
We offer more than just a paycheck, and your base salary is just the start! Stay happy and healthy with our competitive suite of medical, dental and vision benefits to help you feel your best and be your best. We also provide those benefits you shouldn’t have to worry about, from employer covered life insurance to short-term disability. Take advantage of the 401k match offered by Evolus and let us invest in your future. You may also be eligible for new hire equity and long-term incentives in the form of RSUs, stock options, and/or discretionary bonuses. We offer mental health and wellbeing resources for you to develop skills to find your calm, boost your confidence, and show up as your best self in work and life. Travel or relax and come back feeling refreshed with our flexible paid time off program for exempt employees and a paid time off accrual plan for non-exempt employees. Did we mention the holiday soft closure between the Christmas and New Years holidays? We have that, too. Additional perks include regularly catered team meals at our Evolus Headquarters, a fully stocked kitchen (Kombucha & Coffee included), and the opportunity to join an organization where our values of Grit, Impact, Fun, and Transparency are displayed daily.
Evolus takes pride in being a company on the forefront of innovation, while being committed to conducting its business with the highest degrees of integrity, professionalism, and social responsibility. We are also committed to complying with all laws and regulations that apply to our business. Employee welfare is no different. Here at Evolus, we don’t just work together, we’ve built a culture of inclusion! Because of this, you’ll find yourself immersed in an environment that not only promotes respect, collaboration and team building, but a community too. And that’s just the tip of the iceberg. Join our team and see for yourself! EOE M/F/D/V. For more information, please visit our website at www.evolus.com