Executive Assistant
Description
Evolus (NASDAQ: EOLS) is a performance beauty company with a customer-centric approach focused on delivering breakthrough products. We are seeking an experienced and driven Executive Assistant to join our team, reporting to the CEO. We are seeking an organized senior-level Executive Assistant with public company experience to assist the CEO, CFO & Chief Medical Officer. This individual is someone who can thrive in a fast-paced, collaborative environment to help develop and drive the overall success of the company. The perfect candidate will be able to multitask independently.
If you join our team, you will be working on some of the most exciting opportunities and challenges we face, with a team that values growth, recognition, and camaraderie. If you are looking for an opportunity to exhibit your knowledge and technical abilities in a unique environment, then look no further! In this role, you will be challenged to drive the success of Evolus in an effort to build a brand like no other
Essential duties and responsibilities where you'll make the biggest impact…
- Provide comprehensive administrative support to the CEO, CFO, and Chief Medical Officer, including prioritization of daily activities and strategic alignment of schedules.
- Manage complex and frequently changing calendars across multiple time zones.
- Coordinate internal and external meetings, board engagements, investor meetings, regulatory discussions, clinical advisory sessions, and leadership meetings.
- Anticipate scheduling conflicts and proactively resolve issues to optimize executive time and productivity.
- Plan and coordinate executive meetings, including in-person, hybrid, and virtual sessions (Zoom, Teams, webinars, etc.)
- Serve as a liaison between executives and internal/external stakeholders, including board members, investors, healthcare professionals, regulatory bodies, and cross-functional teams
- Arrange complex domestic and international travel for executives, including detailed itineraries, flights, accommodations, transportation, and related logistics.
- Coordinate travel related to board meetings, investor events, medical congresses, clinical site visits, conferences, and leadership offsites
- Manage last-minute travel changes with efficiency and discretion
- Prepare and process expense reports and ensure compliance with company policies
- Track and manage invoices, vendor communications, and other administrative documentation as needed
- Support coordination of company-wide meetings, town halls, medical education programs, and leadership offsites
- Assist with special projects and strategic initiatives assigned by the executive team
- Maintain strict confidentiality in handling sensitive corporate, financial, clinical, and personnel matters
- Office Location - Newport Beach – (Headquarters (HQ) roles are typically hybrid: remote on Mondays and Fridays, in-office Tuesday through Thursday. This position may require additional in-office days)
- Other duties as assigned
Qualifications and Skills You’ll Bring to the Team…
- Bachelor’s degree required
- 7+ years of experience supporting C-level executives, preferably supporting multiple executives simultaneously
- Proven experience coordinating complex domestic and international executive travel
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Apple products and collaboration tools (Teams, Zoom)
- Exceptional organizational and time management skills with the ability to manage competing priorities
- High level of professionalism, executive presence, and discretion.
- Strong written and verbal communication skills
- Meticulous attention to detail with commitment to high-quality output
- Proactive mindset with strong critical thinking and problem-solving abilities
- Ability to work independently with minimal supervision while exercising sound judgment
- Adaptable and calm under pressure in a dynamic, highly regulated, and high-demand environment.
- Collaborative and team-oriented with strong interpersonal skills.
- Ability to tolerate stress and maintain composure in demanding situations
- Demonstrated ability to handle confidential and sensitive information with integrity.
Compensation & Total Rewards
This is a Non-Exempt Exempt position. The expected pay range for this position is $43.27/hr. to $52.88/hr. You are eligible for an annual bonus compensation plan; terms and conditions apply. Your actual base salary will be determined on a case-by-case basis and may vary based on a number of considerations, including but not limited to role-relevant knowledge and skills, experience, education, geographic location, certifications, and more.
We offer more than just a paycheck, and your base salary is just the start! Stay happy and healthy with our competitive suite of medical, dental, and vision benefits to help you feel your best and be your best. We also provide those benefits you shouldn’t have to worry about, from employer-covered life insurance to short-term disability. Take advantage of the 401k match offered by Evolus and let us invest in your future. You may also be eligible for new hire equity and long-term incentives in the form of RSUs, stock options, and/or discretionary bonuses. We offer mental health and wellbeing resources for you to develop skills to find your calm, boost your confidence, and show up as your best self in work and life. Travel or relax and come back feeling refreshed with our flexible paid time off program for exempt employees and a paid time off accrual plan for non-exempt employees. Did we mention the holiday soft closure between the Christmas and New Years holidays? We have that, too. Additional perks include regularly catered team meals at our Evolus Headquarters, a fully stocked kitchen (Kombucha & Coffee included), and the opportunity to join an organization where our values of Grit, Impact, Fun, and Transparency are displayed daily.
Evolus takes pride in being a company on the forefront of innovation, while being committed to conducting its business with the highest degrees of integrity, professionalism, and social responsibility. We are also committed to complying with all laws and regulations that apply to our business. Employee welfare is no different. Here at Evolus, we don’t just work together, we’ve built a culture of inclusion! Because of this, you’ll find yourself immersed in an environment that not only promotes respect, collaboration and team building, but a community too. And that’s just the tip of the iceberg. Join our team and see for yourself! EOE M/F/D/V. For more information, please visit our website at www.evolus.com or reach out to [email protected].
#LI-PB1 #LI-HYBRID