Grant Coordinator - Everyday Health

Editorial Remote - United States


PRIME is a leader in continuing medical education and research. We provide accurate, quality-driven, unbiased CME education to our customers. Our mission is to advance the science of learning and behavior change among providers, patients, payers, and health ecosystems in order to improve competency, performance, and quality health outcomes. The scalable and sustainable research and education that PRIME delivers has measurably improved patient care for over 28 years.

The Opportunity

Prime Education, a property of Everyday Health Group, is looking for a Grant Coordinator.

The Grant Coordinator works closely with the Grant Manager to plan, coordinate, and obtain required information from various departments and staff members to fulfill grant submission requirements. This position will serve as the backup to the Grant Manager and will assist departments throughout the company with requests related to the preparation and fulfillment of grants.

Key Responsibilities

  • Participate in overall grant review and submission process to external customers; interact with relevant departments to obtain the necessary information to successfully complete grant submissions
  • Develop, review and finalize, grant submission sections according to supporters’ grant portal requirements, including grant summaries, letters of intent, etc.
  • Adapt grant documents to meet requirements of different supporter needs and portals
  • Provide monthly/quarterly grant status updates on active projects in supporter systems (i.e. reporting on overall project status, audience generation strategies, attendance/distribution, etc.)
  • Continuously organize and track PRIME’s pending grant submissions and history spreadsheets
  • Assist in preparation of grant template documents for upcoming grant development needs
  • Assist in the grant reconciliation process, by providing required project deliverables: outcomes reports, participant metrics, and program materials
  • Identify Request for Proposals (RFPs) or Call for Grant Applications (CGAs) within relevant therapeutic areas
  • Support the Scientific Affairs and Business Development teams in researching potential grant opportunities by reviewing Calls for Proposals by pharmaceutical companies, pharmaceutical pipelines, transparency reports, and grant websites
  • Process payment requests for milestone completion related to ongoing projects
  • Provide detailed project summaries to Business Development personnel as needed 
  • Identify potential partner collaborations by researching and identifying organizations, societies, associations, and alike to find aligned goals based on project requirements
  • Coordinate partner specifications and requests with internal stakeholders prior to each grant submission
  • Prepare detailed and accurate agendas and provide supporting documentation to prepare leadership for participation in partnership outreach or update calls
  • Support project plans and timelines when needed, such as in planning, implementation, and ongoing support of programs
  • Other ad hoc requests as needed

Job Qualifications

  • Bachelor’s degree from 4-year institution
  • 1-3 years professional work experience; experience with grant submissions preferred
  • Proficiency with Microsoft Excel, Word, and PowerPoint is required
  • Strong communication, project management, and monitoring skills
  • Ability to manage multiple tasks simultaneously and adhere to deadlines
  • Strong time management and prioritization skills
  • Excellent command of the English written language

Our Culture and Values

We love collaboration, always desire to understand the business problem we’re solving, push decisions down as low as possible, and want to further our culture of innovation and experimentation.  We created our values together, to embody both our audience goals and our workplace aspirations: to promote diversity and create opportunities; to be authentic; to enable wellness; to ignite passion and reimagine possibilities; to be results driven with a bias toward action; and to inspire connectedness.

About Everyday Health

At Everyday Health Group, a division of Ziff Davis, we work in a culture of collaboration and welcome those who desire to join our growing global community.  We believe in careers versus jobs and people versus employees.  We seek enthusiastic individuals with an entrepreneurial spirit looking for an environment that rewards your best work. 

Everyday Health offers competitive salaries in addition to robust health and wellness focused benefits including medical, dental, vision, life and disability benefits; Flexible Spending accounts, 401(k) with company match, an Employee Stock Purchase Plan, Pregnancy and Parental leave, Family Planning Support via Maven,  Flexible Time Off, Volunteer Time Off, Fitness Reimbursement as well as employee-focused engagement and education programs, including Employee Resource Groups and company-sponsored events. If you’re seeking a dynamic work environment where you can see the direct impact of your performance, then Everyday Health is the place for you.

Everyday Health Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.