EssenceMediaCom | Operations Associate Director / Senior Manager

Tokyo , Japan

Description

The Role Objective

Working closely with the Managing director, this is a key role in the operations of EssenceMediacom. We are seeking an individual contributor who can deliver success through others by owning project workstreams, leading meetings and discussions, while being hands-on with the work when required.

Key Responsibilities:

  1. Client Operations
    • Keep client evaluation contact list (Vantage) up to date
    • Consolidate and maintain central tracking of evaluation scores for EM clients not on Vantage
    • Keep EM client database up to date
    • Assist in PR comms/ emails to clients on EM news, events, etc
  1. Marketing & Biz Dev
    1. Awards (eg Agency of the year, Festival of Media)
      • Maintain list of awards that EM is eligible for. Work with MD to plan for a
      • Registration, submission, overall timeline management
      • Work with agency on production of case videos, sizzle reels
      • Compilations of stats, bios, client quotes, etc
    2. Pitch operations:
      • Manage timelineand keep track of deliveries, including meeting recaps and post meeting follow ups with relevant stakeholders
      • Support pitch lead on casting confirmation, bios/ credscompilation
      • Plan for pitch venue set up with the help of an assistant.
      • Liaise with global team on visuals, etc and IT team for requirements
      • Manage designand video production. Including briefing, scripting and QC
    3. Pitch operations:
      • Manage timelineand keep track of deliveries, including meeting recaps and post meeting follow ups with relevant stakeholders
      • Support pitch lead on casting confirmation, bios/ credscompilation
      • Plan for pitch venue set up with the help of an assistant.
      • Liaise with global team on visuals, etc and IT team for requirements
      • Manage designand video production. Including briefing, scripting and QC
  2. Administrative
    • Support on quarterly staff plan submission and reconciliation for key accounts
    • Support in organization ofteam events
    • Support organization of Learning & Development programs


Key Performance
Indicators:

  • Successful completion of projects through own effort and help of others
  • Consistency in delivering of ongoing regular work tasks

Education, skills and behaviours

  • Effectively bilingual (Japanese and English)
  • 5+ years of relevant experience in relevant fields, including project management / marketing / PR
  • Flexible and adaptable to change
  • Proactive and resourceful. Can approach tough situations with a positive and problem-solving mentality
  • Able to multi-task and work with different stakeholders
  • PC literate (Excel, PowerPoint, Word)
  • Good communication skills


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