Director of Grant Portfolio Management
The Director of Grant Portfolio Management provides coordination and oversight of all government grants in the organization. The position provides guidance and logistical support in the search for project and funding opportunities; leads proposal development, budgeting, and submission; oversees grant expenditures and personnel effort allocations; assists with contract negotiation and administrative project implementation; serves as the organization’s primary communication point for project sponsors; works closely with the Finance Department on fiscal compliance, fiscal close out, and final reports; ensures timely submission of progress reports and other grant related information; manages the timely closeout and/or renewal of grants; oversees the utilization of grants management software for efficiency in reporting, spending and project management.
MAJOR AREAS OF RESONSIBILITY:
- Under the direction of senior leadership and in collaboration with all Equitas Health Directors, develop a strategy for grant seeking, management and oversight that aligns with the mission and vision, and supports our strategic goals. The strategy should include a plan for routine needs assessments and a mechanism to accurately analyze and prioritize funding opportunities across the organization.
- Work with leadership in all departments to ensure maximum collaboration and minimize duplication of efforts.
- Act as the lead for government grant portfolio management and evaluation; monitor the complete life cycle of funded projects; develop and assess quantitative and qualitative measurements to determine efficacy of each project.
- Proactively track new government grant opportunities
- Oversee the funding application processes including evaluation of suitability, project planning, writing of application, budget development, scope of work, reporting needs and submission.
- Partner with Project Managers and Finance to develop budgets in the context of other funded projects to maximize fiscal support for non-billable activities
- Oversee all aspects of successful grant submission to funding agencies
- Ensure compliance for funded projects related to progress reports, performance, and financial reporting as required by the granting agency
- Provide necessary technical assistance to ensure Project Managers successfully monitor anticipated and actual costs charged to project budgets; attend fiscal meetings with Project Managers and Finance, as needed, to identify and prevent over- or underspending
- Create an implementation toolkit to allow Project Managers to efficiently implement projects; provide technical assistance for key projects that require extensive implementation support
- Partner with Directors, Project Managers and Quality Team to develop, and standardize where possible, outcome and productivity metrics for grant funded projects
- Oversee the maintenance of all grant-related information in relevant database, including tracking grant deliverables, quality metrics, spending and milestones
- Engage with external stakeholders, including local, state and federal government, community partners, project directors, and administrative personnel to initiate and maintain strong working relationships and successful projects; serve as the primary point-of-contact for project funders; engage in strategic planning activities with external stakeholders and government partners
- Oversee grant program compliance including participating in funder site visits, key funder meetings, and developing and monitoring of any corrective action plans.
- In collaboration with Compliance and Finance, and using Uniform Guidance, actively monitor risk related to grant spending and performance; assist with development of policy development and revision to ensure grant compliance
- As needed, develop trainings and other strategies to improve the capacity of Project Managers and other leaders in the organization to successfully secure and conduct funded projects
- Assist with the development of contracts, subcontracts, MOUs, and other stakeholder agreements to ensure the Program Manager can successfully meet the objectives of the grant
- Identify and address internal and systematic issues; work with Equitas Health leaders and other stakeholders and partner organizations to help implement solutions that best meet the needs of the people we serve
- Prepare and deliver grant-related communications to update Equitas Health staff, leadership, and Board of Directors on operational, financial, and impact metrics of grant portfolio
- Maintain the organization’s grant records including internal system Amplifund, SAM.Gov, EHB, Grants.Gov, GMIS, OCHIN, Grant Solutions, HIOS and others as needed
- Supervise Manager of Government Grants and Coordinator of Grant Portfolios
- Serve as a thought leader and advisor to the organization
- Travel as needed to meet with Equitas Health employees in other locations, external stakeholders and funding partners
- Other duties as assigned related to this position by supervisor
- Bachelor’s Degree in public policy, economics, business or other relevant field preferred. May substitute relevant experience for post-secondary education.
- Licensure not required.
KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS:
- Must have at least five (5) years’ experience in pre- and post-award grant administration including FQHC/LAL, Ryan White, and CDC funding
- Exceptional financial, evaluative and project management skills required
- Previous experience in submission and management of grant funding mechanisms required
- Advanced Excel skills required; previous experience with various accounting, financial, or statistical software is preferred
- Ability to be organized, self-directed, proactive and flexible in an environment that requires continuous monitoring and adjustment of priorities
- Ability to track multiple projects in process to successfully meet all deadlines
- Must value diversity in regard to race, ethnicity, gender identity and expression, sexual orientation, health status, and discipline in line with organizational values and to achieve desired results
- Ability to work in a fast-paced, results-driven environment with exceptional ability to be attentive to detail
- Change management experience highly desired
- Experience in HIV, integrated healthcare, FQHCs, impact of racism and other biases on health outcomes, is highly desired
- Other required competencies include excellent communication, evaluation skills, cultural humility, leadership, and stakeholder engagement
- Must have, or be able to secure upon accepted offer, a valid Ohio driver’s license and reliable transportation.
Background and reference checks will be conducted. Hours may vary, including working some evenings and weekends based on workload. Individuals are not considered applicants until they have been invited interview and, at that time, complete an application for employment. Completing the application does not guarantee employment.