Senior Business Affairs Manager

Content Production New York, New York Greenville, South Carolina


Description

Overview

EP+Co’s New York office is looking for a Senior Business Affairs Manager. This role will interface with producers on a day to day basis, receiving comparative bid forms and quotes.  We are looking for someone with a strong knowledge of all aspects of content and digital production and the ability to interface with the client’s cost consultant and/or production supervisor.

 

Primary Job Responsibilities

  • Prepare and process production agreements, vendor award packages, broadcast estimates, and processing them to obtain purchase orders. Coordinate with vendors to incorporate them to vendor system.
  • Obtain key accounting documents, invoices from vendors and processing them for payment, request balance sheets of pending payments to follow through.
  • Actualize projects, issue quotes vs. actual upon project finalization, follow up on all payments to close projects in a timely manner.  
  • At project close, gathers "as produced" scripts, and archives together with actualization, total cost back up invoices, quotes and PO's, contracts, agreements, pre pro book and finished spot.
  • Trains and orients producers in Broadcast production protocol, client guidelines, union talent guidelines, music rights and third party rights issues.
  • Provides a unified approach to the bidding process and paperwork for all producers to work with as well as making sure each estimate follows the client’s guidelines.
  • Internal efficiency in production administrative process through actualization and closing of projects.
  • Oversees payment process to vendors to maintain agency-vendor relationship.

 

Required Experience

  • A minimum of 5 years of advertising agency experience in business affairs, production, or combined
  • Familiarity of union talent fees, rules, and usage
  • Experience paying non-union talent 
  • Excellent communication and writing skills
  • Solid analytical and organizational skills
  • Robust interpersonal skills
  • Demonstrate ability to multi-task various projects and clients and function in a fast-paced, deadline sensitive environment.
  • An adaptable and positive attitude
  • Strong attention for detail
  • Team player willing to go the extra mile to get the job done
  • Knowledge of Microsoft products such as Word, PowerPoint, Excel and email and estimate and PO creation systems.