Earthjustice Careers

Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals, and communities to engage the critical environmental issues of our time, and bring about positive change. We are here because the earth needs a good lawyer.
 
Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Tallahassee, Honolulu, Miami, New York, Philadelphia, Chicago, Denver, Seattle, Bozeman, and Washington, DC.

This position oversees the administrative function in the Earthjustice Denver office, with emphasis on facilities management, budgeting, accounts payable, and computer/technology issues in assistance with IT.  This position also serves as the communications conduit from corporate office to the regional office on administrative, budget, human resources and other operational issues.  The LPM also provides backup litigation support when needed. 

This is a hybrid position with a required 1 day/week in the office.

Responsibilities:  

• Responsible for facilities including office equipment leasing, purchasing, vendors, maintenance, and safety.
• Acts as liaison between Earthjustice and property owner for building services, repairs, security, and other issues.
• Organize staff meetings on administrative matters; maintain reference library, office e-mail account, contact lists, instructions and forms, and administrative entries in office calendar.
• Assist attorneys with administrative matters related to opening new cases, including conflict checks, case database entry and updates, client representation engagement contracts, and litigation hold letters, as needed.
• Ensures overall appearance and organization of regional office , document retention, and recycling program.
• Provides administrative support to visitors, clients, volunteers, clerks, and interns.
• Coordinates with other Practice Managers to assist in the development of best business practices.
• Provides orientation and office procedures and policy training to new employees, and clerks.
• Keeps running list of inventory in the supply room and facilitates new supply orders.
• Greets guests and meeting attendees, alerts staff of visitors and helps visiting Earthjustice employees find work space within the office suite.
• Assist with administrative aspects of office trainings, retreats, and other teambuilding functions.
• Works with staff to get proper furniture and ergonomic equipment ordered, delivered, and set up.

• Maintain operation of all basic office equipment (computers, printers, postage meter, copier, scanner, etc.), troubleshoot issues, and coordinate service and repairs.
• Coordinate with HQ Information Technology department to provide technical assistance to staff in the use of law office software (Word, Excel, PowerPoint, Outlook).
• Manages equipment including video conferencing, web-connect online meetings, telephone/voicemail system, copier, scanner, and printers; places service calls.
• Implements safety, security, and emergency evacuation systems.

• Process expenses, including review, approval, and payment; and maintain records for all office financial transactions.
• Use various platforms to manage and track budget and expenditures
• Handle client IOLTA accounts and records in coordination with HQ Finance.
• Manage timekeeper database for professional services, produce and maintain time record reports for attorney review and fee/cost applications.
• Manage client contracts, billing, case cost records, and cost database (Netsuite, Planful, Concur).
• Work with Managing Attorney to produce yearly Rocky Mountain Office budgets and mid-year adjustments; review monthly financial reports in communication with HQ Finance.
• Liaison between Finance Department and Rocky Mountain Office.

• Process staff timecards for submission to HQ Human Resources.
• Handle attorney filings and records for mandatory CLE, bar membership, lobbying, and other legal practice administrative requirements as needed.
• Contributes to hiring, developing, and retaining a diverse and inclusive workforce.

• Contributes to a culture of collaboration and partnership by encouraging staff and team members to view and conduct themselves as members of a truly integrated organization, working cross departmentally toward common goals.
• Acts as visible champion for integrating diversity, inclusion, and justice throughout the organization’s operations, culture, and programs, participates in management and diversity training, and models inclusive behaviors.
• Organizes various culture and morale building events for the Denver office.

Qualifications: 

• Bachelor’s Degree, and/or relevant experience in office management, budgeting, and teambuilding.
• Three years, preferably more, of professional office management or equivalent experience; understanding of and experience with a multi-site organizational structure highly preferred.
• Litigation/law firm experience ideal.
• Supervisory experience a plus.
• Notary Public Commission and CPR and First Aid certification a plus.
• Highly proficient with Microsoft Offices suite of programs; familiar with using office equipment (copiers, postage meter).
• Strong understanding of budget management and financial systems.
• Proven track record of successfully meeting organizational goals and deadlines; solid budget management experience.
• Self-starter with the ability to work collaboratively in teams managing multiple projects with complex deliverables in a fast-paced environment.
• Excellent interpersonal and communication skills with the ability to translate complex data into relevant and understandable information; ability to train or instruct others in business processes and/or tools to support those processes.
• Capable problem solver with the ability to analyze factors in a situation and to develop creative and effective solutions.
• Contributes towards an equitable and inclusive work culture that encourages partnership, active listening, and integrating diverse perspectives.
• Supports Earthjustice’s core values of partnership, inclusion, justice and excellence.
• Ability to juggle competing demands while maintaining a cool head and sense of humor. It is the nature of this job that many duties are often done simultaneously; multi-tasking, flexibility, and follow-through are essential qualities.

Physical Demands: