Davis Wright Tremaine LLP Careers

Description

• Supervise legal assistants, operations, and hospitality staff, including hiring, complaint resolution, staffing levels, coverage, scheduling, and performance management
• Partner with the Seattle Office Administrator for check-ins, goal-setting, compensation determination, coaching, and handling employee relations issues
• Motivate staff, promote positive change, and facilitate necessary training for legal assistant staff development
• Ensure legal assistant staff work product is timely, accurate, and meets the needs of attorneys, paralegals, and clients
• Approach challenges proactively and solve problems effectively
• Manage complex workflow efficiently; track overtime usage for budget management
• Understand attorneys’ client service needs; identify opportunities for legal assistants to contribute to client relationship success; offer solutions and participate in actions to reach goals

• Develop office operating policies and procedures as needed
• Oversee and act as point of contact for office/facilities maintenance, furniture moves, and community space supplies
• Maintain a collaborative relationship with building management for building-related issues, including security and maintenance requests
• Facilitate internal communications regarding office events, closures, and coverage
• Interface with firm-wide administration departments (e.g., accounting, human resources, systems, central records, marketing) and office
• Maintain positive relationships with office and firm-wide departments, vendors, and community contacts
• Oversee local emergency preparedness plans and updates, including CPR training/certifications, AED equipment, emergency evacuation kits, and floor wardens
• Assist AV team and Office Services Assistant in setting up and facilitating video conferencing and depositions; provide logistical and hospitality support for in-office meetings
• Manage office and workstation onboarding setup for attorneys and staff; facilitate internal moves according to business needs
• Coordinate onboarding and integration for new employees

• Plan, execute, and coordinate office/client internal events with Partner-In-Charge, Practice Management, Marketing Department, IT Department, and Office Administrator
• Manage internal events and community building for Anchorage office; design events to engage employees and build camaraderie
• Collaborate with the firm’s marketing team for external event planning and execution
• Procure venue, food and beverage selection, audio-visual services, entertainment, décor, and other services as needed
• Manage relationships with vendors, prepare for and direct event set-up and break-down
• Maintain knowledge of Anchorage area caterers, restaurants, hotels, and venues; cultivate relationships with vendors
• Track firm-wide events for scheduling purposes of Anchorage events
• Keep accurate records of attendance and expenses for budget forecasting
• Negotiate and manage vendor contracts; create budgets and analyze cost projections for events; execute events adhering to budget projections

• Propose and adhere to budgets for Anchorage office events; draft and monitor budgets, review and process office invoices and expenses related to support services functions
• Assist with yearly budgeting projections for the Anchorage office
• Monitor and manage office budget throughout the year, including controlling expenses and performing variance analysis

• Direct new client calls to appropriate resources based on knowledge of Alaska Attorney practices; refer externally as needed
• Partner with Practice Management, Marketing, and Seattle Office Administrator to maintain and update Alaska marketing materials
• Research and recommend internal process improvements for efficiency
• Other duties as assigned

Join us if you have:

• 3+ years of event planning and project management experience; demonstrated abilities in implementing efficient processes and impromptu problem-solving required
• Prior professional office experience required, law firm experience preferred
• Proficiency with Microsoft Word, Excel, PowerPoint, and other event management software as appropriate (Windows OS, Microsoft Office Suite, etc.)
• Exceptional organizational, interpersonal, and customer service skills required. Ability to handle stressful situations in a calm, composed manner while maintaining focus on the objectives at hand is required
• Demonstrated ability to be self-motivated and able to handle multiple projects simultaneously, work under pressure, and meet deadlines
• High degree of initiative and creativity
• Excellent communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing in a professional, courteous manner with clients, outside contacts, lawyers, and staff
• Ability to pay close attention to detail and use resources effectively and efficiently
• Strong problem-solving skills with attention to detail and quality control are required
• Must be flexible and able to handle multiple assignments as well as adjust to shifting priorities
• Team-first and client-first mentality
• Strong troubleshooting, decision-making, follow-up, follow-through, and priority setting skills are required. Demonstrated ability to practice good judgment
• Possess a flexible approach to the work environment and regular work schedule to ensure that business needs are met both during and outside of normal business hours to ensure coverage for urgent requests and events
• Ability to work discreetly with highly confidential and sensitive information
• Ability to work independently, with minimum supervision, required

Who We Are

What’s in it For You?

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:www.dwt.com/dei .