Records Analyst (Entry Level)
Description
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Portland office.
This is an essential position that will require five day in-office.
This position’s primary tasks concern the maintenance, retention and review of files, preparation and printing of folder labels, and coordination and preparation of sending and retrieving off-site files, for the Portland, OR office. Position requires certain physical capabilities to retrieve and deliver files to attorneys and staff – see details below.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
- Identify, locate and retrieve files and boxes from offsite storage or internal storage
- Maintain Portland office central records including, but not limited to, misfiles, shifting and archiving
- Manage and assist secretarial staff with file archiving and sending files to off-site storage as needed
- Check-in and re-shelve folders being returned to Central Records in the Portland office
- Process new folder requests including preparing and printing labels for new folder requests; affixing labels to folders (or providing appropriate folders to secretary) with regard to the folder type requested; and circulating and routing new folders and/or labels to the requestor
- Perform periodic electronic scan to update the circulation history in the records database
- Coordinate with off-site storage facility to order and review physical files and materials, and prepare for destruction (if appropriate)
- Track and maintain records of all destroyed files and materials, and provide proper documentation when requested
- Validate inventory of inbound and outbound client/matter folder transfers
- Ensure the folder status for all shelved and archived folders are accurately recorded in the records database
- Assist with other administrative tasks; perform other records job responsibilities as assigned and needed
Join us if you have:
- 2+ years’ experience office experience
- Basic knowledge of legal records retention policies and practices
- Demonstrated ability to use Records Management software or ability to learn quickly
- High School graduate or GED equivalent required; college degree preferred
- Knowledge of Microsoft Office software and experience working with various records preferred
- Ability to handle moderately stressful situations in a calm, composed manner
- Attention to detail and quality control
- Customer service, analysis, troubleshooting, problem solving and follow up skills
- Time management skills
- Communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills
- Management software applications preferred
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine – central to who we are and what we do. Our vision is to foster a culture where all talented individuals – including those who are from traditionally underrepresented communities in the legal profession – can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion.
Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine – central to who we are and what we do. Our vision is to foster a culture where all talented individuals – including those who are from traditionally underrepresented communities in the legal profession – can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].
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