Legal Assistant Workflow Coordinator
Description
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Assistant Workflow Coordinator to join our team in our New York office.
We offer a hybrid work engagement with two days of remote work, and three days in-office.
The Legal Assistant Workflow Coordinator plays a dual role by providing direct legal assistant support to assigned attorneys while coordinating workflow, coverage, and operational support for legal assistant staff across designated Practice Groups. The role supports the Office Administrator by monitoring staffing and workflow needs and making recommendations to promote balanced workloads, consistent service delivery, and continuous process improvement. The position also assists with onboarding, training coordination, and professional development initiatives for legal assistant staff.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
- Coordinate daily legal assistant workflow and coverage across assigned Practice Groups, including coverage for planned and unplanned absences
- Assess attorney and practice group needs alongside legal assistant skill sets and workload to support assignment and coverage decisions
- Monitor and track overtime usage; provide reporting and recommendations to the Office Administrator to support budget management and minimize unnecessary overtime
- Facilitate clear and consistent communication among legal assistant staff, including scheduling
- Serve as a liaison between legal assistant staff and Office Administrator, firm support departments, including Information Services & Technology, Word Processing, and Accounting
- Assist with onboarding and integration of new legal assistant staff, including orientation to workflows, technology, and firm expectations
- Promote a positive, collaborative team culture and foster high standards of client service
- Support and coordinate training initiatives to enhance skills, productivity, and professional growth of legal assistant staff
- Identify workflow optimization and process improvement opportunities and make recommendations to the Office Administrator related to staffing, coverage models, and career development initiatives
- Help develop, implement, and document procedures, guidelines, and best practices to improve efficiency and service consistency
- Support change management initiatives by encouraging adoption of new tools, processes, and technologies
- Provide direct legal assistant support to assigned attorneys, including document preparation, filing, scheduling, time entry, expense processing, and other administrative tasks as required. Serve as backup legal assistant support during peak workloads or staffing shortages
Join us if you have:
- 5+ years of legal assistant or secretarial experience in a law firm or comparable legal environment with progressively increased responsibility
- GED or High School Diploma required
- Associate's degree or bachelor's degree preferred
- Demonstrated experience coordinating workflow, coverage, or team operations in a professional services setting
- Strong interpersonal, communication, and consensus-building skills with the ability to influence and motivate others
- Excellent written and verbal communication skills, with a high level of professionalism
- Solid understanding of legal technology and tools used in law firms; ability to recommend and support technology training
- Familiarity with project management concepts and process improvement methodologies
- Ability to remain calm and effective under pressure while managing competing priorities
- Highly organized, detail-oriented, and capable of handling multiple assignments with minimal supervision
- Proven ability to work effectively in a collaborative, service-oriented team environment
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook)
- High degree of sensitivity to confidential and sensitive information
- Ability to work effectively in a team-oriented, service environment
- Must be detail oriented, able to prioritize multiple tasks under tight deadlines, and able to work in an efficient and organized manner
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
New York
The annualized salary range for this position in New York City is $98,000 to $121,000 ($53.85 to $66.48 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:www.dwt.com/dei.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].
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