Parts Department Assistant (Req ID 2023-68)

Avionics Satellite Locations St Paul, Minnesota

General Summary

The Satellite Material Service Assistant assists the Satellite Team with administrative materials-related functions, including shipping and receiving, answering the phone; assisting internal and external customers and vendors; following up with vendors regarding product pricing, availability and delivery; entry of purchase orders; and invoicing and billing materials, goods, freight, services and drop-ship charges. In addition, this position maintains accurate and timely data entry in the inventory management systems.

Essential Job Functions

  1. Performs all Satellite-related shipping and receiving functions within the Satellite, including hazardous materials and other sensitive items. Ensures that the Satellite is well-stocked with all required shipping and receiving supplies needed for normal duties.
  1. Receives inventory reports from main facilities and takes inventory twice annually. Places stock purchase orders and warehouse stock transfers. Assists team in obtaining pricing and availability for aircraft parts and/or equipment. Sets up new vendor requests as needed. Assists with follow up and expediting order and confirming purchase orders as needed.  
  1. Provides administrative support to the Satellite team (i.e. answering phones, taking messages, sorting and distributing mail, creating and revising documents and spreadsheets, filing, etc.). Retrieves copies of documents, packing slips and certifications as requested. Researches the location of these documents and contacting offsite storage companies and vendors.
  1. Performs accurate and timely data entry to maintain the inventory management systems.
  1. Reviews and invoices drop-ship orders and additional billings, applies flat-freight charges to proper sales orders and work orders, and invoices goods and services.
  1. Performs other duties as assigned by management.

Job Specific Requirements

  • Licenses/Certificates: Shipping and Receiving inspector.  Hazardous materials (IATA) certification.
  • Attendance: Regularly scheduled attendance required
  • Physical: Occasionally lifts up to 50 lbs.; repetitive motion; tolerates sitting
  • Environmental: N/A
  • Work Schedule: Monday- Friday, 8:00 AM- 4:30 PM

Education and Experience

  • High School graduate or equivalent required
  • One year purchasing, accounting or collections experience, and customer service experience or related experience required.
  • Proficiency with general computer skills and Microsoft Software (i.e. Word, Excel, etc.) .
  • Basic understanding of accounting principles and practices.

Available Benefits

  • Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
  • Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
  • Plan for your medical needs with a Health Savings Account (employer and employee contributions).
  • Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
  • Enjoy Duncan Aviation’s On-Site Fitness & Health Clinics at the MRO locations
  • Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.

Duncan Aviation is an Equal Opportunity and Affirmative Action Employer. EOE Minorities/Females/Protected Veterans/Disabled