Office Manager and Executive Assistant to CHRO/CLO

Administrative/Clerical Oakland, California


Description

At Dreyer’s Grand Ice Cream, we are excited to start a new chapter of accelerated growth as part of Froneri – a global pure-play ice cream leader. Come help us transform DGIC into the #1 ice cream brand! With nearly 100 years of winning experience in the U.S, a robust portfolio of powerhouse brands that consumers know and love such as Häagen-Dazs, Drumstick, Dreyer’s & Edy’s, and the backing and coaching of European-based ice cream experts, we know we have the winning recipe.


Headquartered in Oakland, the Bay Area’s hub for up and coming food trends, our teams across our offices and factories are raising the bar on all things ice cream. We are investing in significant capital expansions to grow our Operations and Supply Chain, and are transforming how we work at every level to become agile, accelerate growth and elevate our quality. With a renewed focus on frozen treats, our tight-knit team of ambitious innovators are fully immersed in the business and encouraged to flex and make decisions quickly. We are committed to pursuing every great idea and delivering the best ice cream experience for our consumers, when and where they want it.

Unleash your potential at Dreyer’s Grand Ice Cream and discover what a sweet career we have in store for you!

POSITION SUMMARY:  Office Manager, Oakland Headquarters

The ideal candidate for the Office Manager for our Oakland Headquarters has a strong administrative background, great attention to detail, and a proactive mindset. This role manages one direct report dedicated to facilities maintenance and requires the ability to influence at all levels as the executive assistant for the CHRO. As a member of the corporate HR team, this role will also be involved in projects as required related to managing an effective workplace, including engagement and safety initiatives related to the corporate site such as owning the floor plan and seat allocation, and captaining our emergency evacuation and office safety protocol.

MAJOR DUTIES AND RESPONSIBILITIES:

Office Manager:

  • Supports company operations by maintaining facilities and supervising staff.
  • Leverages strong and proactive administrative skills to ensure office runs smoothly by maintaining baseline supplies and services, and managing timely bill payments
  • Maintains office services by organizing office operations and procedures, controlling correspondence, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Manage contract and price negotiations with office vendors, service providers and office lease

Executive Admin:

  • Administrative support for Chief Legal Officer and Chief HR Officer
  • Coordinate executive communications, managing calendar, responding and interfacing with internal and external clients.
  • Schedule meeting, appointments, and manage travel and expense reporting.
  • Prevent scheduling conflicts and/or anticipate and/or resolve potential conflicts with senior executives and other clients.
  • Manage multiple priorities and shifting demands with a high degree of accuracy, flexibility, and confidentiality.
  • Maintain database and Sharepoint sites for Legal and HR
  • Other duties as assigned

Requirements, Knowledge, Skills and Abilities:

  • Strong administrative and organizational skills
  • Effective communicator and able to build relationships and influence at all levels
  • Excellent time management skills
  • Comfort with change and navigating transformation and ambiguity
  • Ability to keep things simple
  • Fluency with Microsoft office, including outlook, excel, powerpoint etc, and comfort with Sharepoint and teams or the ability to learn new systems
  • College or Undergraduate degree an asset

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.