Office & Executive Coordinator

Facilities Los Angeles, United States

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Description

Position at DNEG

Position Summary

The Office & Executive Coordinator is responsible for ensuring the smooth day-to-day operation of the Los Angeles office while providing administrative, organizational, and logistical support to senior leadership. This role serves as a key point of contact for employees, visitors, vendors, and executives, helping maintain an efficient, professional, and welcoming work environment.

Key Responsibilities

Office Operations & Administration

Serve as a point of contact for visitors, employees, and vendors.
Cover reception as needed.
Schedule and coordinate meeting rooms.
Oversee day-to-day office operations to ensure smooth functioning.
Order, stock, and track office supplies, snacks, and equipment.
Coordinate incoming and outgoing mail, packages, and deliveries.
Ensure office equipment is maintained and in good working order.
Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
Help foster a positive, inclusive, and well-organized office environment.

Executive Support

Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
Assist with special projects and executive initiatives.
Support confidential and sensitive matters with professionalism and discretion.

Qualifications

Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
Experience supporting senior leaders in a fast-paced environment.
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
Excellent organizational, multitasking, and time management skills.
Strong verbal and written communication skills.
Ability to work independently with minimal supervision.
High level of professionalism, discretion, and confidentiality.

Skills & Attributes

Strong interpersonal and relationship-building skills.
Exceptional attention to detail and organizational abilities.
Ability to prioritize competing demands and work under pressure.
Proactive, resourceful, and solutions-oriented.
Team player with a positive and service-oriented attitude.
Ability to anticipate needs and take initiative.
Flexible and adaptable in a dynamic environment.

The base salary range for this full-time position is $40,000 to $50,000 USD. DNEG salary ranges are determined by function, department, level and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.

About Us
We are DNEG, one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content. We employ more than 9,000 people with worldwide offices and studios across North America (Los Angeles, Montréal, Toronto, Vancouver), Europe (London), Asia (Bangalore, Mohali, Chennai, Mumbai) and Australia (Sydney).

At DNEG, we fundamentally believe that embracing our differences is a vital component of our collective success. We are committed to creating an equitable, diverse and inclusive work environment for our global teams, where everyone feels they matter and belong. We welcome and encourage applications from all, regardless of background, experience or disability. Please let us know if you need any adjustments or support during the application process, we will do our best to accommodate your needs. We look forward to meeting you!

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