Registration Representative - PT- Varies

Clerical, Administrative &Registration Edinburg, Texas


Position at DHR Health


Job Description:

Registration Representative






Reviewed by Senior Human Resources Business Partner:

(Date Reviewed)

Reports To:

Practice Administrator


Approved by Director of Human Resources:

(Date Approved)



EMPLOYEE’S FULL NAME: ________________________


FLSA STATUS: Exempt Non-Exempt



Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.



Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.



Responsible for processing registrations and pre-registrations of all hospital reception areas and offsite locations.  To answer any patient questions regarding the patient’s scheduled case procedure and any related charges. 



  • High School Diploma/GED is required. 
  • Working knowledge of medical terminology is strongly desired. Medical terminology with good customer service strongly preferred
  • Willingness to be crossed trained to other areas.
  • Organizational skills are necessary
  • Good written and verbal communication skills required.
  • Ability to read, write and speak English
  • Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians



  • Must be able to respond to patient needs by interpreting facial expressions and to communicate effectively utilizing verbal and written communications.
  • One (1) year of related customer service experience 
  • Requires reasoning ability and good independent judgment.
  • Requires working with frequent interruptions and have strong customer service skills
  • Must have good working knowledge of computers
  • Knowledge of medical terminology and the ability to communicate in both Spanish and English is strongly preferred.     
  • High degree of competency/experience in general. 
  • Requires good communication and organizational skills.



  • Promotes the facility mission, vision and values by effectively communicating them to others.  Considers mission, vision and values in developing services, standards and practices
  • Demonstrates high quality Service Excellence, positive customer service and telephone etiquette by treating all customers with dignity and respect; utilizing age specific skills and knowledge
  • Ensures patient confidentiality requirements are met in accordance with HIPAA policies and procedures
  • Obtains required demographic information from the patient or responsible party to register the patient accurately
  • Communicates effectively with doctor’s office to obtain orders when missing or when additional diagnosis is needed for medical necessity
  • Reviews and confirms patient’s financial information by obtaining the insurance carrier information, benefit information, policy number , group name and number
  • Ability to identify the appropriate coordination of benefits for insurance carrier
  • Utilizes on line verification systems, i.e. TMHP, Availity, Relay Assurance etc for eligibility
  • Explains rates, estimate charges for services and hospital policy regarding up-front collections as needed
  • Opens and closes cash batches appropriately and uses approved naming guidelines
  • Collects deductibles, co-pays, unpaid balances and co-insurance payments and provides patient with a receipt
  • Determines financial status and refers patients for financial screening as appropriate
  • Performs appointment scheduling functions and registers patients for ancillary services
  • Initiates Order Management to enter patient orders
  • Reviews records of any prior patient visit to determine status of any un paid balances
  • Ability to take over the counter payments from patients statements
  • Ensures referral /pre-authorization/pre-certification requirements have been met
  • Accurately completes the Medicare Secondary Payor (MSP) form as appropriate
  • Initiates Pathway Compliance Advisor to determine if an ABN will need to be provided to the patient for services identified as not medically necessary
  • Ensures that patients are provided with the Conditions of Admissions form and signature is obtained
  • Scans photo ID, insurance cards, doctor’s orders in the appropriate document type in Reg/Assist
  • Utilizes Form Fast to print or re-print forms and labels
  • Verifies and places appropriate wrist bracelet on patient with the two required patient identifiers
  • Accurately reconciles cash drawer, creates deposit and adheres to security measures
  • Completes the necessary reports and patient logs on a daily basis
  • Effectively communicates information about scheduled case procedures to various departments and personnel
  • Consistently adheres to DHR Health dress policy
  • Determines hospital privileges of physician attending patient by checking the listing of active medical staff.
  • Obtains patient demographic information, type of insurance, diagnosis and procedure requested.
  • Call third party payor to obtain effective dates of coverage, billing addresses,   existing condition clauses and network information.                                                                     
  • Accurately review the Doctor’s orders for appropriate signature and diagnosis prior to registration.
  • Posts all payments received to patients accounts
  • Copy and Paste the patient’s insurance eligibility on all walk-ins and add-on patients
  • Print patient’s itemized bills when requested
  • Other duties as assigned.




  1. Office Supervisor2.Office Manager3.Practice Administrator
  1. Assistant Director of Radiology5.Director of Radiology 6. Vice President of Imaging Services



Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Compassion, Accountability, Respect, Excellence through Knowledge and Safety & Social Conscience.



Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit.  The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.  




A.Essential Duties:Indicated by bold print within performance standards, preceding individual numbered criteria.




The following table provides physical requirements that will be associated with, but not limited to, this position:               

Light/moderate lifting up to 20 lbs, from the floor to shoulder height. 




Must be able to assist other employees with lifting more than 20 lbs.




Light/moderate carrying up to 20 lbs.




Straight pulling




Pulling hand over hand




Repeated bending




Reaching above shoulder


Climbing Stairs


Simple grasping


Climbing Ladders


Dual simultaneous grasping


Depth Perceptions needed


Ability to see


Identify Colors


Operating office equipment




Operating mechanical equipment




Ability to read and write


Ability to Count


Ability to hear verbal communication without aid


Operating Personal Vehicle


Ability to comprehend written/verbal communication


Other:  Ability to deal with stress


OSHA Category





B.Working Conditions:  The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes.  The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents. 


C.Occupational Exposure:  This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids).  Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.    



Intelligence:  General learning ability:  The ability to “catch on” or understand instructions and underlying principles.  Ability to reason and make judgments. 3


Verbal:Ability to understand meanings of words and ideas associated with them, and to use them effectively.  To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly.              3


Numerical:Ability to perform arithmetic operations quickly and accurately.   2


Spatial:Ability to comprehend forms in space and understands relationships of plane and solid objects.  Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms.  2


Form Perception:Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines.   3


Clerical Perception:Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2


Motor Coordination:  Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly.               3


Finger Dexterity:Ability to move hands easily and skillfully.  To work with fingers in placing and turning motions.              3


Manual Dexterity:Ability to move hands easily and skillfully.  To work with hands in placing and turning motions.              3


Eye-Hand-Foot Coordination:Ability to move the hand and foot coordinately with each other in accordance with visual stimuli.              3


Color Discrimination:Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color.  To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately.              3



I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.


If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.



Employee Signature:________________________________Date:____________________



Transfer/Hire Date Effective: ________________________.




The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. DHR leadership reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.