Executive Administrative Assistant - FT - Days - IT Admin

Clerical, Administrative &Registration Edinburg, Texas


Description

Position at DHR Health

POSITION SUMMARY:

Provides secretarial and administrative support services to the IT department, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, recording at meetings, receiving visitor, maintaining files and conducting special projects as assigned.

 

POSITION EDUCATION/QUALIFICATIONS:

  • High School Diploma/GED
  • Prefer hospital experience
  • Secretarial experience is required
  • Computer experience is required
  • Secretarial experience is required
  • Organizational skills are necessary
  • Must be able to be sensitive to cultural and bilingual issues.
  • Good written and verbal communication skills required.
  • Ability to read, write and speak English
  • Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
  • Prefer hospital experience

JOB KNOWLEDGE/EXPERIENCE­:

  • High degree of competency/experience in general.
  • Able to respond to staff needs by interpreting facial expressions and/or verbal communications.
  • Requires good communication and organizational skills.
  • Requires reasoning ability and good independent judgment. Requires working with frequent interruptions.
  • Must project a professional image.
  • Working knowledge of personal computer and software applications used in job.

 

POSITION RESPONSIBILITIES:

  • Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice
  • Performs typing for the administration (memos, correspondence, minutes).
  • Demonstrates thorough knowledge of grammar, punctuation and composition.            
  • Prepares a variety of administrative reports, statements and rosters and gathers data and other necessary information.
  • Establishes, maintains and revises record keeping and filing systems, ensuring confidentiality of information
  • Consistently is attentive to detail, record keeping and required paperwork inherent to the position.
  • Distributes mail in a timely manner.
  • Arranges meetings and conferences, schedules appointment and interviews and performs other duties related to maintaining administration schedules.
  • Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the situation; suggests appropriate referrals or informs administration when the situation warrants immediate attention.                                    
  • Tactfully handles difficult situations; contacts are handled professionally and consistently with courtesy.
  • Establishes good rapport and cooperative working relationships with hospital personnel.
  • Performs well under pressure.
  • Other duties as assigned.

 

LINES OF RESPONSIBILITY:

CIO…Administrative Assistant