Fleet & Logistics Manager

Client San Antonio, Texas

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Description

The Fleet Manager also builds and manages Fencecrete’s external ecosystem of rental partners and third-party repair providers, ensuring capacity, responsiveness, and cost control across all operating markets.
This is a hands-on operator role, not a coordinator. Success is measured in uptime, cost per asset, utilization, and capital efficiency—not activity.

Core Responsibilities Fleet Maintenance, Parts & Asset Management

  • Design and implement a formal preventive maintenance (PM) program for all fleet and equipment assets (trucks, trailers, forklifts, specialty equipment).
  • Build and manage a centralized maintenance and parts program, including:
  • Standardized PM kits by asset class
  • Min/max inventory levels for critical wear parts
  • Digital tracking of parts usage and failure patterns
  • Reduce downtime caused by missing parts or reactive maintenance through proactive planning.
  • Establish maintenance schedules, inspection standards, and service intervals by asset class.
  • Own fleet uptime targets; proactively reduce breakdowns, emergency repairs, and jobsite disruptions.
  • Maintain accurate, digital records for maintenance, inspections, warranties, parts usage, and compliance.
  • Partner with Finance on repair vs. replace decisions using lifecycle cost analysis.

    Equipment Purchasing, Redeployment & Disposition

    • Own buy / hold / redeploy / sell decisions for vehicles and equipment.
    • Develop capital discipline around equipment purchases, including ROI justification and timing.
    • Coordinate equipment redeployment across locations to maximize utilization before new purchases.
    • Manage the sale or disposal of underutilized or end-of-life assets to recover capital.
    • Maintain an up-to-date asset register including location, utilization, maintenance history, book value, estimated market value, and replacement timeline.

    Telematics & Fleet Optimization 

    • Own and optimize Fencecrete’s fleet telematics platform (GPS, engine data, idle time, driver behavior, fuel usage).
    • Translate telematics data into actionable KPIs:
      • Vehicle and equipment utilization
      • Idle time reduction
      • Preventable maintenance events
      • Fuel efficiency
      • Safety and driving incidents
    • Partner with Operations and Safety to improve driver behavior, routing efficiency, and compliance.
    • Eliminate “data noise” and focus on metrics that materially change outcomes.

    Rental, Repair & External Partner Network

    • Build and manage strategic relationships with local equipment rental companies across all operating markets.
    • Negotiate preferred pricing, availability guarantees, and response-time SLAs.
    • Use rentals intentionally as a short-term capacity bridge—not a permanent substitute for owned assets.
    • Develop and maintain a vetted network of third-party repair shops (diesel, hydraulic, welding, specialty equipment).
    • Route work between in-house maintenance and third-party providers based on cost, speed, and asset criticality.
    • Hold all partners accountable to turnaround time, quality, safety, and cost standards.

    Vendor & Partner Management

    • Own relationships with:
      • Maintenance vendors
      • Parts suppliers
      • Dealerships
      • Rental companies
      • Third-party repair shops
    • Negotiate pricing, SLAs, and service standards.
    • Eliminate single-point-of-failure vendors and informal, ad-hoc service dependencies.

    Compliance, Safety & Risk

    • Ensure fleet and equipment compliance with DOT, state, and insurance requirements.
    • Partner with Safety and HR on driver qualifications, incident reviews, and corrective actions.
    • Support insurance renewals with clean data, documented controls, and loss history.

    Reporting & Continuous Improvement

    • Build and maintain a fleet scorecard, including:
    • Fleet availability %
    • Maintenance cost per asset
    • Parts spend by asset class
    • Fuel cost per mile/hour
    • Utilization by asset class
    • Rental spend vs. owned asset ROI
    • Capital deployed vs. capital recovered through asset sales
    • Identify cost-reduction and uptime-improvement opportunities quarter over quarter.
    • Support future system integrations (ERP, maintenance software, telematics → finance/ops reporting).

      What Success Looks Like (12–18 Months)

      • Preventive maintenance and parts management are standardized, documented, and consistently followed.
      • Fleet downtime and emergency repairs are materially reduced.
      • Equipment purchasing is disciplined, justified, and coordinated across locations.
      • Underutilized assets are redeployed or sold—not parked.
      • Rental and repair partners treat Fencecrete as a preferred customer.
      • Fleet decisions are data-driven, repeatable, and no longer founder- or supervisor dependent.

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