Coordinator, Finance & Compliance
Description
DEFENDERS OF WILDLIFE
POSITION DESCRIPTION
JOB TITLE: Coordinator, Finance & Compliance | SALARY: $56,000 – $60,000 FLSA: Exempt |
DEPARTMENT: Finance & Compliance LOCATION: Headquarters, Washington, DC REPORTS TO: Vice President Finance, NUMBER OF DIRECT AND INDIRECT REPORT(S): 0 | |
LAST REVISED: January 2025 | |
POSITION SUMMARY
This position assists all members of the Finance and Compliance teams. This position includes a wide variety of responsibilities including accounts payable assistance, contract workflow assistance, and compliance filings assistance.
This position works with all members of the Finance and Compliance teams as well as many members of other teams.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable and General Ledger:
- Review all contract related accounts payable payment request submissions for appropriate remaining contract value and term to cover submission; work with staff to resolve any issues identified
- Download monthly corporate American Express Statement and distribute to cardholders for completion of expense reports
Contract Workflow
- Perform review of all draft contract records within the contracts database for accuracy and completeness at the beginning of the contract workflow process
Assist with tasks associated with the completion of ongoing miscellaneous filings including:
- State Registrations to Do Business filings
- State Certificates of Good Standing renewal filings
- State Personal Property Tax Filings
Perform all other related duties as assigned
QUALIFICATIONS
Education: Bachelor’s (B.A./B.S.) degree or equivalent
Experience: 1 year of relevant experience
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
Knowledge, Skills, Abilities for All Defenders
https://defenders.org/knowledge-skills-and-abilities
Knowledge, Skills, Abilities for Assistant 3
Administrative
- Ability to accurately maintain electronic and physical records
- Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service
Communication
- Ability to clearly and accurately communicate with internal and external stakeholders
- Ability to articulate complex ideas clearly, accurately and concisely
Critical Thinking
- Ability to handle sensitive and confidential matters with discretion
- Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner
- Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.
Project Management
- Ability to work well under pressure and tight deadlines while balancing competing assignments
- Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests
- Ability to take ownership of a project or process and to use problem solving skills to resolve issues
- Ability to manage deadlines on multiple cross-functional projects in a dynamic environment
- Demonstrated ability in managing competing interests on complex issues
Knowledge, Skills, Abilities for Coordinator, Finance and Compliance
- Strong Attention to detail
PHYSICAL ACTIVITIES, ENVIRONMENTAL CONDITIONS, PHYSICAL DEMANDS
Physical Activities Check all that apply | Frequency (N)Never, (O)Occasionally or (C)Constantly |
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like. | N |
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces. | N |
Remaining in a stationary position, often standing or sitting for prolonged periods. | C |
Moving about to accomplish tasks or moving from one worksite to another. | O |
Adjusting or moving objects up to 10 pounds in all directions. | O |
Communicating with others to exchange information. | C |
Repeating motions that may include the wrists, hands and/or fingers. | C |
Operating machinery and/or power tools. | N |
Operating motor vehicles or heavy equipment. | N |
Assessing the accuracy, neatness and thoroughness of the work assigned. | C |
Environmental Conditions Check all that apply | Frequency (N)Never, (O)Occasionally or (C)Constantly |
Low temperatures. | O |
High temperatures. | O |
Outdoor elements such as precipitation and wind. | N |
Noisy environments. | O |
Hazardous conditions. | N |
Poor ventilation. | N |
Small and/or enclosed spaces. | N |
No adverse environmental conditions expected. |
Physical Demands Check only one | |
Sedentary work that primarily involves sitting/standing. | X |
Light work that includes moving objects up to 20 pounds. | |
Medium work that includes moving objects up to 50 pounds. | |
Heavy work that includes moving objects up to 100 pounds or more. |
Visit www.defenders.org to apply.
All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Defenders of Wildlife provides equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.
Please be advised this position is union eligible.