Senior Manager, Accounting

Finance Washington, District Of Columbia


Description

DEFENDERS OF WILDLIFE
POSITION DESCRIPTION

JOB TITLE:  Senior Manager, AccountingCLASSIFICATION: Professional 4
SALARY: $75,000 - $84,000
FLSA:  Exempt
DEPARTMENT: Finance
LOCATION: Washington, DC
REPORTS TO: VP of Finance/CFO
NUMBER OF DIRECT AND INDIRECT REPORT(S): 1
LAST REVISED:  June 2021
 
POSITION SUMMARY
The Senior Manager, Accounting manages the accounts payable and supervises the Accounts Payable Specialist. This position requires regular interdepartmental communication and detailed and accurate execution of deliverables.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable
  • Manages the Account Payable module of the General Ledger system.
  • Supervises the Accounts Payable Specialist in the accounts payable process. Ensures communication of duties and responsibilities to direct reports and monitor performance. Provide regular coaching and counseling. Identifies training needs. Prepares and delivers salary and performance reviews; reviews and approves performance and salary appraisals as necessary
  • Manages the Accounts Payable process to ensure all accounts payable related transactions (vouchers/checks/wires/ACH payments/void checks/ debit adjustments) are correctly recorded in the accounting system. Continually identifies areas for improvements and efficiencies within the process.
  • Manages the annual 1099 process.
  • Manages the list of outstanding checks and processes related unclaimed property as appropriate
Month End Close
  • Performs monthly bank reconciliations for all active bank accounts.
  • Manages the month-end expense accrual process.
  • Reconciles various prepaid expense, inventory, and liability accounts, on a monthly basis. Interact with various departments to obtain the required information. 

Budget Management

  • Works with department managers to develop and revise annual unrestricted expense budgets
  • Conducts monthly budget vs. actual meetings with department managers to ensure accuracy of expense recording and adherence to budgets
  • Serve as primary point of contact for all unrestricted expense and unrestricted expense budget related inquiries

Year End Close
  • Manages the annual 5500 preparation and annual Pension Plan Audit.
  • Assists with preparation of year-end financial statement audit schedules.
  • Assist with the preparation of the annual Form 990 and supporting schedules.
Other
  • Manages the corporate American Express credit card program.
  • Calculates lobbying expenditures on a quarterly basis.
  • Manages the accounting cycle for Defenders of Wildlife Action Fund, including accounts payable, accounts receivable, reconciliations, and preparation of financial statements.
  • Perform all other related duties as assigned.
 
QUALIFICATIONS
Education: Bachelor’s (B.A./B.S.) degree or equivalent
Experience: 6 years of relevant experience
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. 

Knowledge, Skills, Abilities for All Defenders
  1. Personal interest in and commitment to conservation;
  2. Ability and willingness to model the tenets of Defenders’ Commitment Statement: Mission, Transparency, Respect & Trust, Appreciation, Empowerment & Accountability, Professional Growth, Fairness, Diversity, Safety, Work/Life Balance, and Pride;
  3. Ability to approach work in a collaborative and inclusive style, with a solutions-oriented manner;
  4. Ability to work independently as needed, problem solve, and exercise sound decision- making skills in fluid environments to meet job expectations and achieve goals in an accurate and timely manner;
  5. Ability to represent Defenders to external entities and the public in a professional manner while exercising tact, diplomacy, and discretion;
  6. Demonstrates a willingness and ability to productively engage and collaborate with internal and external stakeholders from diverse cultures, backgrounds, and perspectives;
  7. Ability to clearly and accurately communicate with internal and external stakeholders, in both verbal and written forms;
  8. Ability to effectively navigate through change and maintain flexibility;
  9. Ability to effectively address and manage conflict;
  10. Working knowledge of Microsoft Outlook and Word.
 
Knowledge, Skills, Abilities for Professional 4
 
Administrative
  1. Ability to accurately maintain electronic and physical records
  2. Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service
Communication
  1. Ability to clearly and accurately communicate with internal and external stakeholders
  2. Ability to articulate complex ideas clearly, accurately and concisely
  3. Ability to convey effective messages to broad and diverse constituencies
  4. Ability and willingness to effectively represent Defenders’ interests in external environments
  5. Ability to exert influence and build consensus with internal and external stakeholders
Critical Thinking
  1. Ability to handle sensitive and confidential matters with discretion
  2. Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner
  3. Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.
  4. Facilitate and promote the integration of diversity, equity and inclusion strategies into Defenders’ work
  5. Ability to independently exercise appropriate judgment in response to complex and/or fluid environments
  6. Strategic thinker with the ability to take high-level strategy and translate into relatable points and action steps.
Project Management
  1. Ability to work well under pressure and tight deadlines while balancing competing assignments
  2. Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests
  3. Ability to take ownership of a project or process and to use problem solving skills to resolve issues
  4. Ability to manage deadlines on multiple cross-functional projects in a dynamic environment
  5. Demonstrated ability in managing competing interests on complex issues
  6. Ability to independently initiate project and initiative ideas; managing projects and initiatives through to completion
Leadership and Management 
  1. Ability to foster a team culture which models the tenets of the Commitment Statement
  2. Ability to connect employees and their work to Defenders’ mission
  3. Ability to set and maintain clear expectations, ensuring clarity of roles, accountabilities, and responsibilities
  4. Ability to ensure that staff have the skills and support required to perform at the highest level
  5. Working knowledge of Defenders’ business and people systems and processes
Knowledge, Skills, Abilities for Senior Manager, Accounting
  1. Knowledge of generally accepted accounting principles, standards, and practices (for example, double entry accounting, accrual accounting), including the full accounting cycle and the preparation of work sheets, ledgers, and journal entries
  2. Knowledge of general ledger accounting and the account/subaccount relationships and reconciliation techniques, including accounts receivable and accounts payable.
  3. Knowledge of computerized accounting software and spreadsheet and word processing tools
  4. Ability to be productive in both a team culture and/or independently
  5. Ability to adapt well in a changing organizational culture
  6. Able to manage time effectively, produce high-quality work products, and interact well with others 
PHYSICAL ACTIVITIES, ENVIRONMENTAL CONDITIONS, PHYSICAL DEMANDS
Physical ActivitiesCheck all that applyFrequency(N)Never, (O)Occasionally or (C)Constantly
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like. N
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces. N
Remaining in a stationary position, often standing or sitting for prolonged periods. C
Moving about to accomplish tasks or moving from one worksite to another. O
Adjusting or moving objects up to 10 pounds in all directions. O
Communicating with others to exchange information. C
Repeating motions that may include the wrists, hands and/or fingers. C
Operating machinery and/or power tools. N
Operating motor vehicles or heavy equipment. N
Assessing the accuracy, neatness and thoroughness of the work assigned. C
 
Environmental ConditionsCheck all that applyFrequency(N)Never, (O)Occasionally or (C)Constantly
Low temperatures.O
High temperatures.O
Outdoor elements such as precipitation and wind.N
Noisy environments.O
Hazardous conditions.N
Poor ventilation.N
Small and/or enclosed spaces.N
No adverse environmental conditions expected. C
 
Physical DemandsCheck only one 
Sedentary work that primarily involves sitting/standing. X
Light work that includes moving objects up to 20 pounds. 
Medium work that includes moving objects up to 50 pounds. 
Heavy work that includes moving objects up to 100 pounds or more. 
 
Visit www.defenders.org to apply.
 
All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
 
Defenders requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws. 

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.

Please be advised this position is non union-eligible.